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Shared Use Agreement
I need a shared use agreement for a community center space that will be used by multiple local organizations for events and workshops. The agreement should outline scheduling procedures, maintenance responsibilities, and liability coverage, with a focus on ensuring equitable access and conflict resolution mechanisms.
What is a Shared Use Agreement?
A Shared Use Agreement lets multiple parties legally share and use the same space, equipment, or facilities. In Pakistan, these contracts are common when organizations want to split costs and maximize resources - like when two schools share a playground or when businesses share office space in commercial plazas.
Under Pakistani contract law, these agreements spell out everyone's rights, responsibilities, and costs. They cover important details like maintenance duties, scheduling, insurance requirements, and how to handle disputes. Local municipalities often use them for public facilities, while private businesses rely on them to make their operations more cost-effective.
When should you use a Shared Use Agreement?
Consider a Shared Use Agreement when your organization needs to share facilities or resources with another party in Pakistan. This works especially well for educational institutions sharing sports facilities, businesses splitting office space, or nonprofits sharing community centers. The agreement becomes essential when regular access to shared spaces needs clear scheduling and cost allocation.
These agreements are particularly valuable when dealing with high-value assets or when multiple stakeholders need regulated access. For example, medical clinics sharing expensive equipment, religious organizations sharing parking facilities, or government departments sharing training venues all benefit from having formal shared use terms in place to prevent conflicts and ensure smooth operations.
What are the different types of Shared Use Agreement?
- Basic Facility Agreement: Used for simple sharing of physical spaces like offices or storage, with straightforward scheduling and cost-sharing terms
- Educational Shared Use Agreement: Tailored for schools and universities sharing sports facilities or labs, with specific safety and supervision requirements
- Commercial Space Agreement: Focuses on retail or office space sharing, including detailed provisions for utilities, maintenance, and business hours
- Public-Private Partnership Agreement: Structured for government facilities shared with private entities, incorporating public access requirements and administrative procedures
- Equipment Sharing Agreement: Specialized for sharing expensive machinery or technical equipment, with detailed maintenance schedules and operator training requirements
Who should typically use a Shared Use Agreement?
- Educational Institutions: Schools and universities regularly draft Shared Use Agreements to maximize their facilities and reduce operational costs
- Business Owners: Small and medium enterprises use these agreements to share office spaces, equipment, or storage facilities
- Legal Counsel: Corporate lawyers and legal departments review and customize agreements to ensure compliance with Pakistani property laws
- Municipal Authorities: Local governments create these agreements for sharing public facilities like parks or community centers
- Property Managers: Oversee implementation and handle day-to-day coordination between sharing parties
How do you write a Shared Use Agreement?
- Property Details: Document exact location, facilities included, and current condition with photos or videos
- Usage Schedule: Create detailed timetables showing when each party needs access to shared spaces
- Financial Terms: Calculate cost-sharing formulas for utilities, maintenance, and any shared services
- Insurance Coverage: Gather proof of liability insurance from all parties as per Pakistani regulations
- Contact Information: List authorized representatives from each party with their roles and emergency contacts
- Maintenance Plan: Outline responsibilities for upkeep, repairs, and regular maintenance schedules
What should be included in a Shared Use Agreement?
- Party Information: Complete legal names, addresses, and authorized representatives of all sharing parties
- Property Description: Detailed specification of shared spaces, facilities, or equipment with exact locations
- Usage Terms: Clear schedules, access rights, and permitted activities for each party
- Financial Arrangements: Cost-sharing formulas, payment schedules, and utility responsibilities
- Maintenance Duties: Specific obligations for repairs, cleaning, and regular upkeep
- Liability Clauses: Insurance requirements and indemnification provisions under Pakistani law
- Dispute Resolution: Local jurisdiction details and agreed resolution procedures
- Termination Terms: Clear conditions and process for ending the agreement
What's the difference between a Shared Use Agreement and a Shared Facilities Agreement?
A Shared Use Agreement differs significantly from a Shared Facilities Agreement in several key aspects, though they might seem similar at first glance. While both deal with shared spaces, their scope and application vary considerably in Pakistani law.
- Legal Focus: Shared Use Agreements primarily address temporary or scheduled usage rights, while Shared Facilities Agreements cover permanent infrastructure sharing and joint ownership arrangements
- Scope of Rights: Shared Use Agreements typically handle specific time slots or limited access, whereas Shared Facilities Agreements establish comprehensive management structures for continuous shared operation
- Cost Structure: Use agreements often involve simple usage fees or scheduling costs, while facilities agreements include detailed capital expenditure sharing and long-term maintenance planning
- Governance Model: Shared Use Agreements require basic coordination between parties, but Shared Facilities Agreements need complex management committees and detailed operational procedures
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