Shared Use Agreement Template for Switzerland

A Shared Use Agreement lets multiple parties legally share and use the same space, equipment, or facilities under clear terms. In Switzerland, these contracts are especially common for shared office spaces, sports facilities, and commercial real estate where resources need to be allocated efficiently among different users.

Swiss law requires these agreements to specify usage schedules, maintenance responsibilities, cost-sharing formulas, and liability provisions. They're particularly valuable for organizations looking to reduce overhead costs while maintaining access to high-quality facilities. The agreement typically includes dispute resolution mechanisms aligned with Swiss Civil Code requirements and local canton regulations.

Consider implementing a Shared Use Agreement when multiple parties need regular access to the same physical space or equipment. This is especially relevant for Swiss businesses sharing conference facilities, research laboratories, or specialized machinery where clear usage terms prevent conflicts and ensure fair cost distribution.

The agreement becomes essential when sharing arrangements grow beyond informal handshakes - particularly in regulated industries or when significant assets are involved. Swiss law strongly recommends formal documentation for shared facility arrangements exceeding 12 months or involving values above CHF 50,000. This protects all parties and helps avoid costly disputes about scheduling, maintenance, and liability.

• Basic Facility Sharing: Covers straightforward sharing of office spaces, meeting rooms, or common areas with simple scheduling and cost-splitting arrangements
• Equipment Co-Usage: Focuses on shared machinery or technical equipment, including detailed maintenance protocols and technical specifications
• Mixed-Use Commercial: Designed for complex arrangements involving retail spaces, storage, and service areas among multiple business tenants
• Public-Private Partnership: Structures sharing between government entities and private organizations, following Swiss public law requirements
• Educational Facility Agreement: Tailored for academic institutions sharing specialized facilities like laboratories or sports complexes

• Business Owners: Initiate and sign Shared Use Agreements when looking to share commercial spaces or equipment with other companies
• Property Managers: Oversee implementation and coordinate daily operations of shared facilities
• Legal Counsel: Draft and review agreements to ensure compliance with Swiss property and contract law
• Facility Administrators: Handle scheduling, maintenance coordination, and practical enforcement of sharing terms
• Municipal Authorities: Review and approve agreements involving public facilities or requiring special permits
• Insurance Providers: Assess risk and provide coverage for shared-use arrangements

• Property Details: Document exact spaces, equipment, or facilities to be shared, including floor plans and access points
• Usage Schedule: Create detailed timetables showing when each party needs access and for what purposes
• Cost Structure: Calculate all shared expenses, including utilities, maintenance, and insurance premiums
• Party Information: Gather complete legal details of all participating entities, including registration numbers and authorized signatories
• Insurance Coverage: Confirm liability coverage requirements under Swiss law for shared facilities
• Document Generation: Use our platform to create a legally-sound agreement that includes all mandatory elements under Swiss law

• Party Identification: Full legal names, addresses, and registration numbers of all participating entities
• Property Description: Detailed specification of shared spaces, equipment, or facilities with exact locations
• Usage Terms: Clear scheduling rules, access protocols, and permitted activities
• Cost Allocation: Precise breakdown of shared expenses and payment terms
• Maintenance Duties: Specific responsibilities for upkeep and repairs
• Insurance Requirements: Mandatory coverage levels and liability distribution
• Dispute Resolution: Swiss-compliant mediation and arbitration procedures
• Termination Conditions: Clear exit procedures and notice requirements

A Shared Use Agreement differs significantly from a Shared Facilities Agreement in several key aspects, though they may seem similar at first glance. The main distinction lies in their scope and legal framework under Swiss law.

• Purpose and Scope: Shared Use Agreements focus on temporary or scheduled usage rights, while Shared Facilities Agreements establish long-term joint ownership or management structures
• Legal Structure: Shared Use Agreements operate as simple usage contracts, whereas Shared Facilities Agreements often create more complex legal entities or joint ventures
• Maintenance Responsibilities: Shared Use Agreements typically assign maintenance to the primary owner, while Shared Facilities Agreements distribute responsibilities among all parties
• Financial Arrangements: Usage fees dominate Shared Use Agreements, while Shared Facilities Agreements involve shared capital investments and ongoing operational costs