Relieving Letter Template for Singapore

A Relieving Letter is an official document that employers in Singapore provide when an employee leaves their job. It confirms the person worked at the company, states their last day of employment, and verifies they've completed all exit requirements. Many Singapore companies require this letter before hiring someone, making it a crucial part of changing jobs.

This document helps protect both employers and employees during job transitions. For employers, it shows they've properly closed out the employment relationship. For employees, it proves they left their previous role professionally and helps them move forward in their career. While not legally mandatory under Singapore's Employment Act, it's a standard business practice that most organizations follow.

Request a Relieving Letter from your employer on your last day of work in Singapore. Many organizations require this document as part of their hiring process - you'll need it to prove you properly ended your previous employment. Getting it immediately helps avoid delays when starting your next job, especially since some employers won't process payroll or benefits without it.

The letter becomes particularly important if you're switching jobs within regulated industries like banking or healthcare, where employment verification is strict. It also helps prevent future disputes about your exit date or completion of handover duties. Keep this document safe with your employment records - you might need it years later for visa applications or background checks.

• Basic Verification Letter: Simply confirms employment dates and position held - commonly used for standard job transitions
• Detailed Exit Letter: Includes additional information about completed projects, responsibilities, and conduct during employment
• No-Dues Letter: Specifically mentions all company property returned and financial settlements completed
• Industry-Specific Letter: Contains extra certifications or compliance statements required in regulated sectors like banking or healthcare
• Internship Completion Letter: A specialized version for interns, highlighting program completion and skills developed

• HR Managers: Draft and issue the Relieving Letter, ensuring it meets company policies and legal requirements
• Department Heads: Review and confirm the employee's completed handover duties before letter issuance
• Departing Employees: Request and receive the letter as proof of proper employment termination
• Future Employers: Request and verify the letter during recruitment to confirm clean exits from previous roles
• Corporate Compliance Teams: Maintain records and ensure the letter meets industry-specific regulatory requirements

• Employee Details: Gather full name, employee ID, designation, and department information
• Employment Dates: Confirm exact joining date and last working day
• Exit Clearance: Verify all company property returns and financial settlements are complete
• Performance Status: Note any outstanding achievements or project completions
• Company Format: Use your organization's official letterhead and standard template
• Signatures Required: Identify authorized signatories (usually HR head and immediate supervisor)
• Compliance Check: Review against your industry's specific regulatory requirements

• Company Details: Full legal name, registered address, and company registration number on letterhead
• Employee Information: Complete name, NRIC/FIN number, designation, and department
• Employment Period: Precise start and end dates of employment
• Exit Status: Clear statement confirming all dues settled and company property returned
• Conduct Statement: Brief mention of professional conduct during employment
• Authorization: Official company stamp and signatures from authorized personnel
• Data Protection: Statement complying with Singapore's PDPA requirements

A Relieving Letter differs significantly from an Experience Letter. While both are employment-related documents, they serve distinct purposes in Singapore's professional landscape.

• Timing and Purpose: A Relieving Letter is issued at employment end, confirming proper exit procedures. An Experience Letter focuses on describing work history and skills gained during employment.
• Legal Requirements: Relieving Letters are often mandatory for new employment, while Experience Letters are optional references for career advancement.
• Content Scope: Relieving Letters primarily verify employment dates and clean exit status. Experience Letters detail job responsibilities, achievements, and performance.
• Usage Context: Relieving Letters help secure new employment immediately after leaving a job. Experience Letters support long-term career growth and job applications years later.