Relieving Letter Template for United States

A Relieving Letter is an official document Philippine employers give to departing employees confirming their last day of work and stating they've completed all exit requirements. It serves as proof that you left your job properly and fulfilled all company obligations, like returning equipment or settling accounts.

Under Philippine labor practices, this letter helps employees transition smoothly to new jobs since many companies require it during hiring. Beyond being a formal record of employment completion, it protects both parties - employers document proper clearance, while employees get written confirmation of their clean professional exit.

Request a Relieving Letter immediately after completing your final clearance process with your Philippine employer. Most companies need 2-3 working days to prepare it after you've returned all company property, settled outstanding accounts, and completed knowledge transfer to your replacement.

Having this letter ready becomes crucial when applying for new jobs, as many Philippine companies require it as proof of proper employment separation. It's especially important in regulated industries like banking, healthcare, and government positions where employment verification is strict. Getting it promptly also helps avoid delays in starting your next job.

• Basic Employment Relief: Standard version that confirms employment dates, position held, and clean exit status - most commonly used across industries
• Detailed Performance Letter: Includes additional sections about job responsibilities and achievements - useful for senior positions
• Project Completion Relief: Specifically designed for contract-based workers, focusing on project deliverables and completion status
• Internship Relief: Tailored for student interns, highlighting training period and skills developed
• Government Service Format: Follows specific Philippine civil service requirements with additional attestations and clearances

• HR Managers: Draft and issue the Relieving Letter after verifying all clearance requirements are met
• Department Heads: Sign off on completion of knowledge transfer and return of department assets
• Departing Employees: Request and receive the letter as proof of proper employment separation
• Future Employers: Request and verify these letters during hiring to confirm clean professional exits
• Finance Department: Certify all financial obligations are settled before letter issuance
• Legal Team: Reviews content to ensure compliance with Philippine labor laws

• Employee Details: Gather full name, employee ID, designation, and department
• Employment Dates: Confirm exact joining and last working dates
• Clearance Status: Verify completion of exit checklist from all departments
• Company Assets: Document return of all company property, access cards, and equipment
• Financial Settlement: Confirm all dues are cleared, including loans or advances
• Performance Record: Note any special achievements or completed projects if including optional sections
• Signatures Required: Identify authorized signatories from HR and department heads

• Company Letterhead: Official business name, address, and contact details
• Employee Information: Full legal name, position title, and employee ID number
• Employment Period: Precise start and end dates of employment
• Clearance Statement: Confirmation that all company obligations have been fulfilled
• Exit Status: Clear indication of voluntary resignation or contract completion
• Asset Declaration: Statement confirming return of company property
• Authorized Signatures: HR head or department manager's signature with date
• Company Seal: Official company stamp for document authenticity

A Relieving Letter differs significantly from an Experience Letter, though both relate to employment documentation in the Philippines. While they're often requested together during job transitions, they serve distinct purposes and contain different information.

• Timing and Purpose: Relieving Letters are issued at employment end to confirm proper exit, while Experience Letters can be issued during or after employment to detail work history
• Content Focus: Relieving Letters primarily address clearance status and exit compliance, whereas Experience Letters highlight roles, responsibilities, and achievements
• Legal Weight: Relieving Letters serve as proof of employment separation and clearance completion, while Experience Letters function more as professional references
• Required Elements: Relieving Letters must include specific clearance declarations and asset returns, but Experience Letters emphasize performance details and skill descriptions