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Privacy Notification

Privacy Notification Template for Saudi Arabia

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Key Requirements PROMPT example:

Privacy Notification

"I need a Privacy Notification for my e-commerce business launching in Saudi Arabia by March 2025, with specific focus on online tracking, marketing communications, and cross-border data transfers to our UAE-based warehouse operations."

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Document background
This Privacy Notification template is essential for organizations operating in Saudi Arabia that collect, process, or store personal data. The document is specifically designed to meet the requirements of Saudi Arabia's Personal Data Protection Law (PDPL) and its implementing regulations. Organizations must issue this Privacy Notification to inform data subjects about their data processing activities, ensuring transparency and compliance with legal obligations. The notification includes mandatory disclosures about data collection purposes, processing activities, data subject rights, security measures, and international transfers. It serves as a crucial compliance tool for organizations to meet their obligations under Saudi Arabian data protection law while building trust with their stakeholders through transparent communication about data handling practices.
Suggested Sections

1. Introduction: Identifies the data controller and provides context for the privacy notification

2. Scope of Application: Clarifies who this privacy notification applies to and what activities it covers

3. Types of Personal Data Collected: Detailed listing of categories of personal data that are collected and processed

4. Purposes of Data Processing: Clear explanation of why personal data is collected and how it will be used

5. Legal Basis for Processing: Explanation of the legal grounds under PDPL for processing personal data

6. Data Subject Rights: Comprehensive explanation of individual rights under PDPL including access, correction, and deletion rights

7. Data Security Measures: Overview of technical and organizational measures implemented to protect personal data

8. Data Retention Periods: Information about how long different types of personal data will be retained

9. International Data Transfers: Information about any cross-border transfers of personal data and safeguards in place

10. Contact Information: Details for contacting the data controller and/or data protection officer

Optional Sections

1. Cookies and Tracking Technologies: Required if the organization uses cookies or similar tracking technologies on websites or apps

2. Special Categories of Data: Required if processing sensitive personal data as defined under PDPL

3. Automated Decision Making: Required if automated decision-making or profiling is used

4. Children's Privacy: Required if services or data collection may involve minors

5. Third-Party Sharing: Required if personal data is shared with third parties

6. Marketing Communications: Required if personal data is used for marketing purposes

7. Mobile App Privacy: Required if the organization operates mobile applications

Suggested Schedules

1. Data Categories Matrix: Detailed matrix showing types of data collected, purposes, retention periods, and legal basis

2. Technical Security Measures: Detailed description of security protocols and measures implemented

3. Third-Party Processors List: List of data processors and categories of processing activities

4. Cookie List: Detailed list of cookies used, their purposes, and duration

5. Privacy Impact Assessment Summary: Summary of privacy impact assessments conducted for high-risk processing activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Personal Data
Sensitive Personal Data
Data Subject
Data Controller
Data Processor
Processing
Consent
Data Protection Officer
Cross-border Transfer
Data Breach
Regulatory Authority
PDPL
Automated Processing
Profiling
Pseudonymization
Encryption
Data Minimization
Privacy Impact Assessment
Cookie
Log Data
Third Party
Recipient
Filing System
Biometric Data
Child/Minor
Direct Marketing
Data Retention
Technical Measures
Organizational Measures
Legitimate Interest
Data Subject Rights
Privacy Notice
Anonymization
Data Protection Impact Assessment
Special Categories of Data
Relevant Industries

Financial Services

Healthcare

E-commerce

Technology

Telecommunications

Education

Retail

Professional Services

Manufacturing

Government Services

Tourism and Hospitality

Real Estate

Insurance

Transportation and Logistics

Energy

Relevant Teams

Legal

Compliance

Information Security

IT

Risk Management

Data Protection

Corporate Governance

Operations

Human Resources

Marketing

Customer Service

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Legal Counsel

Compliance Manager

Information Security Manager

Risk Manager

Chief Information Security Officer

Privacy Manager

Chief Legal Officer

Compliance Director

Data Governance Manager

IT Director

Chief Technology Officer

Chief Operations Officer

Chief Executive Officer

Industries
Personal Data Protection Law (PDPL): Saudi Arabia's primary data protection law implemented in 2021, which establishes the framework for collecting, processing, and storing personal data. It includes requirements for consent, data subject rights, and cross-border data transfers.
PDPL Implementing Regulations: Detailed regulations that supplement the PDPL, providing specific requirements and procedures for compliance with the main law, including technical and organizational measures.
Cloud Computing Regulatory Framework: Regulations issued by the Communications and Information Technology Commission (CITC) that govern cloud computing services and data protection requirements in cloud environments.
Anti-Cyber Crime Law: Legislation that addresses cybercrime and includes provisions related to unauthorized access to personal data and privacy violations.
Electronic Transactions Law: Governs electronic transactions and contains provisions related to data protection in electronic communications and transactions.
National Data Governance Regulations: Framework establishing requirements for data classification, storage, and handling within Saudi Arabia, particularly relevant for sensitive and personal data.
Saudi Arabia Cloud First Policy: Government policy that promotes cloud adoption while ensuring data protection and privacy requirements are met in cloud environments.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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