Privacy Notice Statement Template for Saudi Arabia

The Privacy Notice Statement is a fundamental document required under Saudi Arabia's Personal Data Protection Law (PDPL) for organizations that collect and process personal data. This document must be provided to data subjects before or at the time of data collection, explaining how their personal information will be handled. It serves as a crucial compliance tool, demonstrating transparency and accountability in data processing activities. The notice should be tailored to reflect specific organizational practices while adhering to PDPL requirements, including mandatory disclosures about data collection purposes, processing activities, data subject rights, and security measures. This document is particularly important following the implementation of the PDPL in March 2023, as it helps organizations demonstrate compliance with Saudi Arabia's data protection regime and builds trust with data subjects.

1. Introduction: Overview of the privacy notice and its purpose, including the identity and contact details of the data controller

2. Scope of Application: Details of who the privacy notice applies to and what activities it covers

3. Definitions: Key terms used in the privacy notice, aligned with PDPL definitions

4. Types of Personal Data Collected: Comprehensive list of personal data categories collected and processed

5. Legal Basis for Processing: Explanation of the legal grounds for collecting and processing personal data under Saudi law

6. Purposes of Processing: Detailed description of how and why personal data is used

7. Data Sharing and Disclosure: Information about third parties with whom data is shared and the purposes for sharing

8. Data Security Measures: Overview of technical and organizational measures to protect personal data

9. Data Subject Rights: Explanation of individual rights under the PDPL and how to exercise them

10. Data Retention: Information about how long personal data is kept and criteria for retention periods

11. Updates to Privacy Notice: Process for updating the privacy notice and notifying individuals of changes

12. Contact Information: Details for contacting the organization and relevant data protection personnel