Event Waiver Form Template for Saudi Arabia

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Key Requirements PROMPT example:

Event Waiver Form

"I need an Event Waiver Form compliant with Saudi Arabian law for a high-risk adventure sports competition taking place in Riyadh in March 2025, which will involve international participants and include activities like rock climbing and zip-lining."

Document background

The Event Waiver Form is essential for any organization conducting events or activities in Saudi Arabia where participants may be exposed to potential risks. This document serves as a crucial risk management tool, combining liability protection for organizers with clear risk communication to participants. The form must be drafted in compliance with Saudi Arabian law and Sharia principles, requiring both Arabic and English versions, with the Arabic version being legally controlling. It typically includes comprehensive participant information, detailed risk acknowledgments, medical fitness declarations, and specific liability waivers. The document is particularly important given Saudi Arabia's developing event and tourism sector under Vision 2030, requiring careful consideration of both traditional Islamic legal principles and modern event management requirements.

Suggested Sections

1. Participant Information: Full legal name, contact details, ID/Iqama number, and emergency contact information of the participant

2. Event Details: Specific information about the event, including date, location, nature of activities, and organizing entity

3. Risk Acknowledgment: Detailed description of potential risks and hazards associated with the event participation

4. Voluntary Participation Declaration: Statement confirming that participation is voluntary and participant is of legal age and sound mind

5. Waiver and Release: Core waiver language releasing the organizer from liability, structured in compliance with Sharia law

6. Medical Fitness Declaration: Participant's confirmation of physical and medical fitness to participate in the event

7. Islamic Legal Formulation: Specific language ensuring the waiver's compliance with Islamic principles of contract

8. Governing Law: Statement specifying Saudi Arabian law and Sharia principles as governing law

9. Signature Block: Space for participant's signature, date, and witness signature if required

Optional Sections

1. Photography Release: Optional section for events where photographs or videos may be taken, obtaining consent for image use

2. Parent/Guardian Consent: Required only when participant is under 18 or legally incompetent

3. COVID-19 Disclaimer: Additional health-related waiver specific to pandemic conditions, if applicable

4. Equipment Usage: Required when event involves use of specific equipment or facilities

5. Transportation Waiver: Required when event includes organized transportation

6. Cultural Compliance: Required for events involving traditional or cultural activities, ensuring respect for local customs

Suggested Schedules

1. Schedule A - Event Program: Detailed description of event activities and timeline

2. Schedule B - Safety Protocols: List of safety measures and emergency procedures

3. Schedule C - Specific Risks: Detailed list of activity-specific risks and hazards

4. Appendix 1 - Medical Information Form: Optional form for relevant medical information and emergency contacts

5. Appendix 2 - Equipment Checklist: List of required equipment or clothing for participation, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Sports and Recreation

Entertainment

Tourism

Education

Corporate Events

Cultural Activities

Religious Events

Healthcare

Technology Conferences

Exhibitions and Trade Shows

Relevant Teams

Legal

Risk Management

Events

Operations

Customer Relations

Compliance

Safety and Security

Guest Services

Program Management

Relevant Roles

Event Manager

Legal Counsel

Risk Management Officer

Compliance Officer

Operations Director

Safety Coordinator

Customer Relations Manager

Venue Manager

Program Director

Sports Coordinator

Cultural Events Specialist

Tourism Activities Manager

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Not Liable Form

A Saudi Arabian liability waiver document that provides legal protection while ensuring compliance with local laws and Sharia principles.

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Authors

Alex Denne

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