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Event Waiver Form

Event Waiver Form Template for Indonesia

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Key Requirements PROMPT example:

Event Waiver Form

"I need an Event Waiver Form under Indonesian law for a three-day adventure sports festival in Bali scheduled for March 2025, which will include activities like rock climbing, rafting, and paragliding."

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Document background
The Event Waiver Form serves as a critical risk management tool for organizations hosting events in Indonesia. It operates within the framework of Indonesian civil law, particularly the Civil Code (KUHPer) and consumer protection regulations. This document should be used whenever organizing activities that carry inherent risks or potential liability concerns, requiring participants to acknowledge these risks and waive certain legal rights. The form typically includes participant details, risk acknowledgments, liability releases, medical authorizations, and media usage permissions. While maintaining enforceability under Indonesian law, the waiver helps protect organizers while ensuring transparent communication of risks to participants.
Suggested Sections

1. Parties: Identification of the event organizer/company and the participant signing the waiver

2. Background: Brief description of the event and purpose of the waiver

3. Definitions: Key terms used in the waiver including 'Event', 'Activities', 'Claims', and 'Released Parties'

4. Acknowledgment of Risks: Detailed description of potential risks and hazards associated with the event

5. Voluntary Participation: Statement confirming participant's voluntary choice to participate despite known risks

6. Waiver and Release: Core waiver language releasing the organizer from liability

7. Medical Authorization: Permission to seek emergency medical treatment if needed

8. Photo/Media Release: Permission to use participant's image in event-related media

9. Governing Law: Specification of Indonesian law as governing law

10. Execution: Signature blocks and date of execution

Optional Sections

1. Parent/Guardian Consent: Required when participant is under 18 years of age

2. Special Health Considerations: For events involving physical activity or health risks

3. Equipment Usage: For events involving use of specific equipment or facilities

4. COVID-19 Acknowledgment: Special provisions related to pandemic risks and health protocols

5. Insurance Declaration: Statement regarding participant's personal insurance coverage

6. Translation Declaration: When providing dual-language versions of the waiver

Suggested Schedules

1. Schedule A - Event Details: Specific details about the event, including date, location, and activities

2. Schedule B - Safety Guidelines: Detailed safety rules and protocols to be followed

3. Appendix 1 - Emergency Contacts: Form for participant's emergency contact information

4. Appendix 2 - Medical Information: Optional form for relevant medical information or conditions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Sports and Recreation

Entertainment

Education

Tourism and Hospitality

Corporate Events

Non-profit Organizations

Adventure Tourism

Fitness and Wellness

Cultural Events

Professional Training

Religious Organizations

Youth Organizations

Relevant Teams

Legal

Events Management

Risk Management

Operations

Administration

Compliance

Customer Relations

Safety and Security

Program Management

Relevant Roles

Event Manager

Legal Counsel

Risk Management Officer

Operations Director

Program Coordinator

Compliance Officer

Activities Director

Sports Coordinator

Recreation Manager

Venue Manager

Safety Officer

Customer Relations Manager

Administrative Coordinator

Industries
Indonesian Civil Code (KUHPer): The fundamental law governing contracts, including requirements for valid agreements, capacity to contract, and general contractual obligations
Law No. 8 of 1999 on Consumer Protection: Regulates consumer rights and business obligations, including limitations on liability waivers and unfair contract terms
Law No. 13 of 2003 on Manpower: Relevant for events involving employees or volunteers, covering workplace safety and liability aspects
Law No. 24 of 2007 on Disaster Management: Applicable for event safety protocols and emergency management procedures
Law No. 36 of 2009 on Health: Relevant for health and safety requirements in public gatherings and events
Government Regulation No. 16 of 2003 on Public Order: Regulates public gatherings and events, including safety and security requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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