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1. Invoice Header: Contains essential invoice identification details including unique invoice number, date, and 'Late Payment Notice' clearly marked
2. Creditor Details: Full legal name, address, tax registration numbers, and contact information of the business issuing the invoice
3. Debtor Details: Full legal name, address, and any relevant registration numbers of the party owing payment
4. Original Invoice Reference: Details of the original invoice including invoice number, date, and amount
5. Payment Status: Clear statement of payment due date, amount paid (if any), and remaining balance
6. Late Payment Charges: Calculation and breakdown of additional charges, including any markup/interest as per agreed terms
7. Total Amount Due: Clear statement of the total amount now payable, including original amount and late payment charges
8. Payment Instructions: Bank account details and payment methods accepted
9. Legal Notice: Standard text regarding legal consequences of continued non-payment
1. Payment History: Include when there have been partial payments or previous late payment notices
2. Disputed Amount Details: Include when part of the original invoice is under dispute
3. Settlement Options: Include when offering installment or settlement options
4. Tax Breakdown: Include when multiple tax rates or withholding taxes apply
5. Previous Communications: Include when referencing previous payment reminders or correspondence
1. Schedule A - Original Invoice Copy: Attached copy of the original invoice(s) being referenced
2. Schedule B - Payment History Statement: Detailed statement showing all transactions and attempts to collect
3. Schedule C - Interest Calculation: Detailed breakdown of how late payment charges were calculated
4. Appendix 1 - Terms and Conditions: Copy of relevant payment terms from original agreement
5. Appendix 2 - Communication Log: Record of all payment-related communications with the debtor
Original Invoice
Late Payment Charges
Markup Rate
Payment Terms
Business Day
Outstanding Amount
Total Amount Due
Notice Period
Interest Period
Creditor
Debtor
Banking Hours
Default Notice
Settlement Date
Applicable Law
Force Majeure
Material Breach
Payment Method
Reference Rate
Collection Costs
Legal Proceedings
Original Agreement
Supporting Documentation
Tax Invoice
Late Payment Charges
Interest Calculation
Payment Methods
Default Provisions
Collection Rights
Legal Remedies
Dispute Resolution
Notice Requirements
Force Majeure
Governing Law
Jurisdiction
Tax Compliance
Settlement Terms
Documentation Requirements
Communication Protocol
Bank Details
Enforcement Rights
Penalties and Damages
Acknowledgment
Manufacturing
Retail
Professional Services
Construction
Information Technology
Healthcare
Education
Logistics and Transportation
Real Estate
Energy
Telecommunications
Financial Services
Wholesale Trade
Agriculture
Engineering Services
Finance
Accounts Receivable
Legal
Commercial Operations
Credit Control
Treasury
Customer Service
Business Development
Compliance
Risk Management
Finance Manager
Accounts Receivable Specialist
Credit Controller
Financial Controller
Billing Coordinator
Collections Manager
Account Manager
Business Development Manager
Legal Counsel
Chief Financial Officer
Accounts Manager
Treasury Manager
Financial Analyst
Credit Risk Manager
Commercial Manager
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