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Referral Rejection Letter

Referral Rejection Letter Template for Philippines

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Key Requirements PROMPT example:

Referral Rejection Letter

"I need a Referral Rejection Letter for our tech startup in Manila that maintains a friendly tone while declining a senior developer candidate, including the option for future opportunities and acknowledging our employee referral program bonus system."

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Document background
The Referral Rejection Letter serves as a crucial document in Philippine business communications, specifically designed to address situations where a candidate recommended through an employee referral program is not selected for employment. This document must be crafted in accordance with Philippine labor laws, including the Labor Code and Data Privacy Act of 2012, while maintaining professional courtesy and protecting the organization's interests. The letter typically includes acknowledgment of the referral, a diplomatic rejection, and may contain optional elements such as future opportunities or feedback, depending on company policy and circumstances. It plays a vital role in maintaining positive relationships with both the referring employee and the rejected candidate while ensuring legal compliance and professional standards are met.
Suggested Sections

1. Letterhead and Date: Company letterhead with complete contact information and current date

2. Recipient Information: Full name and contact details of both the referral candidate and the referring employee/party

3. Salutation: Professional greeting addressing the candidate by name

4. Acknowledgment: Recognition of the referral and appreciation for their interest

5. Rejection Statement: Clear but diplomatic statement of the rejection decision

6. Brief Explanation: Generic, non-specific reason for the rejection that doesn't create legal liability

7. Closing: Professional closing with appropriate signature block

Optional Sections

1. Future Opportunities: Optional paragraph encouraging the candidate to apply for future positions, used when the candidate shows potential but timing/fit isn't right

2. Feedback Provision: Brief constructive feedback if company policy allows and when appropriate

3. Alternative Positions: Suggestion of other current openings that might be suitable, used when there are relevant positions available

4. Referral Program Acknowledgment: Special thank you to the referring employee, included when company policy requires formal recognition of referrals

Suggested Schedules

1. Privacy Notice: Optional attachment detailing how the candidate's personal information will be handled, retained, or deleted as per Data Privacy Act requirements

2. Company Referral Policy: Optional attachment explaining the company's referral program rules and procedures, included when necessary for clarity

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking and Finance

Information Technology

Manufacturing

Healthcare

Retail

Professional Services

Education

Telecommunications

Business Process Outsourcing

Construction

Real Estate

Hospitality

Government and Public Sector

Relevant Teams

Human Resources

Recruitment

Legal

Corporate Communications

Talent Acquisition

Employee Relations

Operations

Department Management

Relevant Roles

HR Manager

Recruitment Specialist

Hiring Manager

HR Director

Talent Acquisition Manager

HR Business Partner

Department Manager

HR Administrator

Recruitment Coordinator

HR Operations Manager

Corporate Communications Manager

Legal Counsel

Industries
Labor Code of the Philippines (Presidential Decree No. 442): Primary legislation governing employment relationships and labor standards in the Philippines, including provisions on fair treatment and non-discrimination in employment opportunities
Republic Act No. 10173 (Data Privacy Act of 2012): Regulates the collection, handling, and protection of personal information, ensuring that personal data in the rejection letter is handled appropriately
Civil Code of the Philippines (Republic Act No. 386): Provides general provisions on obligations and contracts, including requirements for formal communications and good faith in business relationships
Republic Act No. 7277 (Magna Carta for Disabled Persons): Ensures non-discrimination against persons with disabilities in employment opportunities and communications
Republic Act No. 10911 (Anti-Age Discrimination in Employment Act): Prohibits discrimination against any individual in employment on the basis of age
Republic Act No. 6725 (Act Strengthening Prohibition on Discrimination Against Women): Ensures equal treatment and opportunities regardless of gender in employment-related matters
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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