The Promotion Rejection Letter is a crucial document used when an organization needs to formally communicate a negative decision regarding an employee's promotion application or consideration. Under Philippine jurisdiction, this document must be carefully crafted to comply with the Labor Code, anti-discrimination laws, and relevant Civil Service Commission regulations. The letter serves multiple purposes: it documents the organization's decision-making process, provides transparency to the employee, maintains professional relationships, and creates a legal record of the promotion decision. A well-drafted Promotion Rejection Letter should include clear reasoning for the decision, acknowledge the employee's contributions, and potentially offer guidance for future development, all while ensuring compliance with Philippine employment laws and regulations.
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1. Letterhead and Date: Company letterhead with complete contact information and current date
2. Recipient Information: Employee's full name, position, and department
3. Subject Line: Clear indication regarding the promotion application decision
4. Acknowledgment: Recognition of the employee's application and appreciation for their interest
5. Decision Statement: Clear and direct communication of the rejection decision
6. Explanation: Brief, objective explanation of the key factors that led to the decision
7. Positive Elements: Recognition of the employee's current contributions and strengths
8. Future Opportunities: Encouragement regarding future promotional opportunities
9. Closing: Professional closing with contact information for any questions
1. Development Suggestions: Specific areas for improvement or development to enhance future promotion prospects - include when constructive feedback is appropriate and welcomed by company culture
2. Appeal Process: Information about the company's appeal or grievance process if applicable - include when required by company policy or local regulations
3. Alternative Opportunities: Information about other current or upcoming positions that might be suitable - include when such opportunities exist
4. Meeting Invitation: Offer to discuss the decision in person - include when company policy encourages such discussions
1. Selection Criteria Summary: Overview of the key requirements and qualifications that were considered for the position
2. Performance Evaluation Summary: Recent performance review highlights relevant to the promotion decision, if appropriate to share
3. Career Development Plan: Suggested roadmap for skill development and future promotion preparation, if company policy supports providing this
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