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Recruitment Process Outsourcing Contract

Recruitment Process Outsourcing Contract Template for Philippines

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Key Requirements PROMPT example:

Recruitment Process Outsourcing Contract

"I need a Recruitment Process Outsourcing Contract for my manufacturing company based in Manila, with operations across Southeast Asia, to outsource recruitment for 500+ technical positions annually starting March 2025, including specific provisions for cross-border hiring and compliance with local labor laws."

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Document background
The Recruitment Process Outsourcing Contract is essential for organizations operating in the Philippines who wish to outsource their recruitment functions to specialized service providers. This document is specifically designed to comply with Philippine labor laws, including the Labor Code of the Philippines, DOLE regulations, and the Data Privacy Act of 2012. It outlines the complete framework for the RPO relationship, including service scope, performance metrics, compliance requirements, and operational procedures. The agreement is particularly relevant in the current Philippine business environment where companies increasingly seek efficient, compliant, and scalable recruitment solutions while ensuring protection of both employer and candidate rights under local legislation. The contract addresses critical aspects such as data protection, fair employment practices, and specific Philippine regulatory requirements while establishing clear accountability and performance standards for the RPO provider.
Suggested Sections

1. Parties: Identification of the RPO provider and the client company, including their legal business names, registration details, and addresses

2. Background: Context of the agreement, including the client's recruitment needs and the RPO provider's expertise

3. Definitions: Detailed definitions of key terms used throughout the agreement

4. Scope of Services: Comprehensive description of recruitment services to be provided, including specific recruitment processes, positions covered, and geographical scope

5. Service Provider Obligations: Detailed responsibilities of the RPO provider, including recruitment methodologies, compliance requirements, and service standards

6. Client Obligations: Client's responsibilities, including provision of information, approvals, and resources necessary for service delivery

7. Service Level Agreements (SLAs): Specific performance metrics, targets, and measurement criteria

8. Fees and Payment Terms: Detailed fee structure, payment schedule, and billing procedures

9. Data Protection and Confidentiality: Obligations regarding handling of personal data and confidential information in compliance with Philippine Data Privacy Act

10. Intellectual Property Rights: Ownership and usage rights of recruitment materials, databases, and other intellectual property

11. Term and Termination: Duration of the agreement, renewal terms, and termination conditions

12. Warranties and Indemnities: Representations, warranties, and indemnification obligations of both parties

13. Dispute Resolution: Procedures for handling disputes, including jurisdiction and governing law provisions

14. General Provisions: Standard contractual provisions including force majeure, notices, and amendment procedures

Optional Sections

1. Transition Services: Procedures for transitioning recruitment functions from client to RPO provider or existing provider to new RPO provider

2. Volume Commitments: Minimum recruitment volume guarantees and related pricing implications

3. International Services: Specific provisions for cross-border recruitment services if applicable

4. Technology Integration: Requirements for integration with client's HRIS or ATS systems

5. Diversity and Inclusion Requirements: Specific obligations regarding diverse hiring practices and inclusion initiatives

6. Employment Guarantees: Provisions regarding replacement guarantees for placed candidates

7. Business Continuity: Disaster recovery and business continuity requirements

8. Compliance with Industry-Specific Regulations: Additional compliance requirements for regulated industries

Suggested Schedules

1. Schedule A - Service Specifications: Detailed breakdown of recruitment services, processes, and methodologies

2. Schedule B - Service Level Agreements: Comprehensive metrics, reporting requirements, and performance standards

3. Schedule C - Fee Schedule: Detailed pricing structure, including placement fees, retained fees, and additional services

4. Schedule D - Key Personnel: List of key team members from both parties and their roles

5. Schedule E - Technology Requirements: Technical specifications for systems integration and technology use

6. Schedule F - Compliance Requirements: Specific regulatory compliance requirements and procedures

7. Schedule G - Data Processing Agreement: Detailed provisions for handling personal data in compliance with privacy laws

8. Appendix 1 - Standard Operating Procedures: Detailed recruitment workflows and procedures

9. Appendix 2 - Reporting Templates: Standard formats for various reports and metrics tracking

10. Appendix 3 - Security Protocols: Information security requirements and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Laws
Business Day
Candidate
Confidential Information
Client
Client Data
Client Systems
Commencement Date
Data Privacy Act
Data Protection Laws
Deliverables
DOLE
Effective Date
Force Majeure Event
Hired Candidate
Initial Term
Intellectual Property Rights
Key Personnel
Material Breach
Personal Data
Placement Fee
Provider Systems
Recruitment Services
Renewal Term
Reports
RPO Provider
Service Levels
Service Credits
Services
Service Specifications
Source Documentation
Subsidiary
Term
Territory
Third Party
Transition Period
Transition Services
Work Product
Working Hours
Clauses
Scope of Services
Service Level Agreements
Performance Standards
Fees and Payment
Data Protection
Confidentiality
Intellectual Property
Compliance with Laws
Service Provider Obligations
Client Obligations
Key Personnel
Reporting Requirements
Quality Assurance
Term and Termination
Force Majeure
Liability and Indemnification
Insurance
Dispute Resolution
Governing Law
Assignment and Subcontracting
Non-Solicitation
Audit Rights
Notice Requirements
Warranties
Service Transition
Business Continuity
Change Control
Volume Commitments
Technology and Systems
Security Requirements
Candidate Guarantees
Employment Compliance
Anti-Corruption
Entire Agreement
Severability
Amendment and Variation
Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Retail

Business Process Outsourcing

Telecommunications

Education

Hospitality

Construction

Professional Services

Energy

Transportation and Logistics

Relevant Teams

Human Resources

Legal

Procurement

Finance

Compliance

Operations

Information Technology

Data Protection

Risk Management

Vendor Management

Relevant Roles

Chief Human Resources Officer

HR Director

Talent Acquisition Manager

Procurement Manager

Legal Counsel

Compliance Manager

Operations Director

Chief Financial Officer

HR Operations Manager

Recruitment Manager

Data Protection Officer

Contract Manager

Chief Executive Officer

HR Business Partner

Vendor Management Specialist

Industries
Labor Code of the Philippines (Presidential Decree No. 442): Primary legislation governing employment relationships, recruitment practices, and labor standards in the Philippines
Department Order No. 174-17: Regulations on contracting and subcontracting arrangements, including guidelines for legitimate contracting operations
Data Privacy Act of 2012 (Republic Act 10173): Governs the collection, handling, and protection of personal information, crucial for recruitment processes
DOLE Department Order No. 18-A: Rules implementing Articles 106-109 of the Labor Code, specifically addressing contracting and subcontracting arrangements
Anti-Age Discrimination in Employment Act (Republic Act No. 10911): Prohibits age discrimination in employment and recruitment processes
Fair Employment Practice Guidelines: Guidelines ensuring non-discriminatory hiring practices and equal employment opportunities
Cybercrime Prevention Act of 2012 (Republic Act No. 10175): Relevant for online recruitment activities and protection of electronic data
National Internal Revenue Code: Tax regulations affecting service contracts and employment-related transactions
Civil Code of the Philippines: General contract law principles applicable to service agreements and business relationships
Social Security Law (Republic Act No. 11199): Compliance requirements for social security coverage and benefits in employment relationships
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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