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Phishing Policy

Phishing Policy Template for Philippines

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Key Requirements PROMPT example:

Phishing Policy

"I need a basic Phishing Policy for my small e-commerce business based in Manila, focusing on essential security measures and employee guidelines while ensuring compliance with Philippine regulations."

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Document background
This Phishing Policy serves as a critical governance document for organizations operating in the Philippines, addressing the growing threat of phishing attacks in the digital business environment. The policy is designed to comply with Philippine regulations, particularly the Cybercrime Prevention Act of 2012 (RA 10175) and the Data Privacy Act of 2012 (RA 10173), while incorporating international cybersecurity best practices. Organizations should implement this policy to establish clear guidelines for preventing, detecting, and responding to phishing attempts, protecting sensitive data, and maintaining operational security. The document is especially relevant given the increasing sophistication of cyber threats and the Philippine government's emphasis on cybersecurity compliance.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its applicability to different stakeholders within the organization

2. Definitions: Clear explanations of technical terms, types of phishing attacks, and other relevant terminology used throughout the policy

3. Legal Framework: Reference to relevant Philippine laws and regulations, including the Cybercrime Prevention Act and Data Privacy Act

4. Roles and Responsibilities: Defines the responsibilities of management, IT department, employees, and other stakeholders in preventing and responding to phishing attacks

5. Phishing Prevention Measures: Details mandatory security controls, email handling procedures, and prevention strategies

6. Training Requirements: Specifies mandatory security awareness training, frequency, and content related to phishing prevention

7. Incident Response Procedures: Step-by-step procedures for reporting and responding to suspected phishing attempts

8. Compliance and Enforcement: Outlines consequences of non-compliance and enforcement mechanisms

9. Policy Review and Updates: Specifies the frequency and process for reviewing and updating the policy

Optional Sections

1. Industry-Specific Requirements: Additional requirements for organizations in regulated industries (e.g., financial institutions, healthcare providers)

2. Remote Work Considerations: Specific guidelines for preventing phishing attacks in remote work settings

3. Third-Party Risk Management: Guidelines for managing phishing risks related to third-party vendors and contractors

4. Social Media Guidelines: Specific provisions for preventing phishing attacks through social media platforms

5. Mobile Device Security: Additional guidelines for preventing phishing attacks on mobile devices

Suggested Schedules

1. Appendix A: Phishing Attack Examples: Visual examples and descriptions of common phishing attacks

2. Appendix B: Reporting Templates: Standard forms and templates for reporting suspected phishing incidents

3. Appendix C: Technical Controls Checklist: Detailed list of required technical controls and configurations

4. Appendix D: Training Materials: Reference materials and guidelines for phishing awareness training

5. Appendix E: Incident Response Flowchart: Visual representation of the incident response process

6. Appendix F: Contact Information: List of key contacts for incident reporting and response

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Phishing
Spear Phishing
Whaling
Business Email Compromise (BEC)
Social Engineering
Malware
Ransomware
Two-Factor Authentication (2FA)
Multi-Factor Authentication (MFA)
Domain
Spoofing
Email Filtering
Security Incident
Personal Information
Sensitive Data
Data Breach
Incident Response
Email Headers
URL
Hyperlink
Attachment
Credentials
Authentication
Authorization
Digital Certificate
Encryption
Spam
Malicious Software
Password
Security Controls
End User
System Administrator
Information Security Officer
Data Protection Officer
Corporate Network
VPN (Virtual Private Network)
Suspicious Activity
Red Flags
Security Awareness Training
Cybersecurity
Incident Report
Personal Data
Confidential Information
Data Subject
Security Breach
Threat Actor
Clauses
Purpose and Scope
Policy Statement
Compliance Requirements
Roles and Responsibilities
Email Security
Password Management
Authentication Requirements
Incident Reporting
Response Procedures
Training and Awareness
Data Protection
System Security
Access Control
Monitoring and Detection
Risk Assessment
Enforcement
Disciplinary Actions
Third-Party Management
Audit and Review
Document Control
Emergency Procedures
Reporting Requirements
Legal Compliance
Communication Protocols
Record Keeping
Privacy Protection
Security Controls
Incident Classification
Recovery Procedures
Policy Updates
Relevant Industries

Banking and Financial Services

Healthcare

Government and Public Sector

Education

Retail and E-commerce

Technology and Software

Telecommunications

Business Process Outsourcing

Insurance

Manufacturing

Professional Services

Energy and Utilities

Media and Entertainment

Non-profit Organizations

Transportation and Logistics

Relevant Teams

Information Technology

Information Security

Compliance

Risk Management

Human Resources

Legal

Operations

Customer Service

Finance

Training and Development

Internal Audit

Executive Leadership

Communications

Project Management Office

Data Protection

Relevant Roles

Chief Information Security Officer

IT Director

Security Manager

Compliance Officer

Risk Manager

Data Protection Officer

Human Resources Manager

Department Heads

System Administrator

Network Engineer

Security Analyst

Training Coordinator

Legal Counsel

Chief Technology Officer

Chief Executive Officer

Operations Manager

Customer Service Manager

Finance Director

Project Manager

Information Security Specialist

Industries
Cybercrime Prevention Act of 2012 (Republic Act No. 10175): This law criminalizes various forms of cybercrime, including phishing. It provides the legal framework for preventing, investigating, and imposing penalties for cybercrimes, making it essential for defining prohibited activities in the phishing policy.
Data Privacy Act of 2012 (Republic Act No. 10173): This law protects personal information in information and communications systems. It's crucial for the phishing policy as it establishes requirements for protecting personal data that could be compromised through phishing attacks.
Electronic Commerce Act of 2000 (Republic Act No. 8792): This law provides legal recognition of electronic documents and signatures, and includes provisions regarding the security of electronic transactions, which is relevant for protecting against phishing in electronic commerce.
Consumer Act of the Philippines (Republic Act No. 7394): While not specifically about cybersecurity, this law protects consumer rights and can be relevant when phishing attacks target customers, requiring businesses to implement adequate protection measures.
National Bureau of Investigation (NBI) Cybercrime Division Guidelines: These guidelines provide framework for investigating and reporting cybercrimes, including phishing incidents, which should be referenced in the policy's incident response procedures.
Bangko Sentral ng Pilipinas (BSP) Circular No. 982: For organizations in the financial sector, this circular provides enhanced guidelines on information security management that includes protection against phishing and other cyber threats.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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