A Letter Of Intent For A Job Within The Same Company is a crucial document in Philippine business practice that formalizes the intention to transfer an employee to a new position internally. This document is typically used when an organization plans to promote, transfer, or reassign an employee to a different role or department within the same company. It serves as a preliminary step before the formal contract amendment, providing essential information about the new position, including changes in responsibilities, compensation, and reporting structure. The document must comply with Philippine labor laws, particularly the Labor Code of the Philippines and related employment regulations. It's commonly used in both private and public sectors, helping to ensure transparency and proper documentation of internal movements while protecting both employer and employee interests.
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1. Letter Header: Company letterhead, date, and internal reference numbers
2. Addressee Details: Employee's name, current position, and department
3. Subject Line: Clear indication that this is a Letter of Intent for internal transfer/new position
4. Opening Statement: Expression of intent to offer the new position and reference to any prior discussions
5. New Position Details: Title, department, and reporting structure of the new role
6. Start Date: Proposed commencement date for the new position
7. Compensation and Benefits: Any changes to salary, benefits, or other compensation elements
8. Basic Terms and Conditions: Key changes to employment terms, if any
9. Acceptance Process: How and when the employee should indicate their acceptance
10. Closing: Professional closing with contact details for questions
1. Relocation Terms: Include if the new position requires relocation to a different office or location
2. Transition Period: Include if there needs to be a handover period or specific transition arrangements
3. Training Requirements: Include if the new position requires specific training or certifications
4. Performance Expectations: Include if there are specific KPIs or targets for the new role
5. Probationary Period: Include if there will be a probationary period in the new role
6. Special Arrangements: Include if there are any special working arrangements or conditions
1. Job Description: Detailed description of the new role, responsibilities, and requirements
2. Compensation Details: Breakdown of the new compensation package including benefits
3. Organizational Chart: Shows the position's place in the organization structure
4. Transition Plan: Timeline and steps for transitioning to the new role
Relevant legal definitions
Effective Date
Current Position
New Position
Transition Period
Reporting Manager
Base Salary
Total Compensation Package
Probationary Period
Performance Metrics
Working Hours
Company Policies
Confidential Information
Department
Division
Benefits Package
Transfer Date
Notice Period
Key Performance Indicators
Handover Period
Regular Employment Status
Current Position
New Position
Transition Period
Reporting Manager
Base Salary
Total Compensation Package
Probationary Period
Performance Metrics
Working Hours
Company Policies
Confidential Information
Department
Division
Benefits Package
Transfer Date
Notice Period
Key Performance Indicators
Handover Period
Regular Employment Status
Clauses
Position Description
Reporting Structure
Effective Date
Compensation and Benefits
Working Hours
Location of Work
Confidentiality
Non-Disclosure
Performance Requirements
Transition Period
Training Requirements
Notice Period
Acceptance Terms
Employment Status
Benefits Continuation
Probationary Period
Governing Law
Previous Terms Preservation
Handover Requirements
Company Policies Compliance
Reporting Structure
Effective Date
Compensation and Benefits
Working Hours
Location of Work
Confidentiality
Non-Disclosure
Performance Requirements
Transition Period
Training Requirements
Notice Period
Acceptance Terms
Employment Status
Benefits Continuation
Probationary Period
Governing Law
Previous Terms Preservation
Handover Requirements
Company Policies Compliance
Relevant Industries
Banking and Finance
Information Technology
Manufacturing
Retail
Healthcare
Education
Government Services
Telecommunications
Business Process Outsourcing
Construction
Energy and Utilities
Professional Services
Relevant Teams
Human Resources
Legal
Operations
Administration
Compliance
Employee Relations
Talent Management
Corporate Services
Management
Executive Office
Relevant Roles
Human Resources Manager
HR Business Partner
Recruitment Specialist
Legal Counsel
Department Manager
Division Head
Operations Manager
Project Manager
Team Leader
Senior Executive
Chief Operating Officer
Department Supervisor
Administrative Officer
Compliance Officer
Employee Relations Manager
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