Invite To Grievance Meeting Letter Template for Philippines

The Invite To Grievance Meeting Letter is a crucial document in Philippine employment relations, designed to initiate formal grievance procedures while ensuring compliance with local labor laws and regulations. It is typically used when an employee raises a formal grievance or when the company needs to address serious workplace issues that require formal discussion. The letter must adhere to the requirements of the Philippine Labor Code and DOLE guidelines, particularly regarding due process and employee rights. It serves as official documentation of the company's commitment to fair procedures and becomes part of the employee's personnel file. The document should be issued promptly after a grievance is raised or when the need for a formal meeting is identified, and must contain specific details about the meeting arrangements, the nature of the grievance, and the employee's rights during the process.

1. Company Letterhead and Date: Official company letterhead with complete contact information and current date

2. Employee Details: Full name, position, department, and employee ID of the recipient

3. Subject Line: Clear indication that this is an invitation to a grievance meeting

4. Meeting Details: Specific date, time, and location of the proposed grievance meeting

5. Purpose of Meeting: Brief description of the grievance matter to be discussed, providing sufficient information for the employee to prepare

6. Employee Rights: Statement of the employee's rights during the meeting, including the right to be accompanied by a representative

7. Required Actions: Clear instructions on what the employee needs to do to confirm attendance or request rescheduling

8. Contact Information: Details of who to contact for queries or to confirm attendance

9. Signature Block: Name, position, and signature of the authorized company representative