The Intercompany Service Agreement is essential for Philippine companies operating within corporate groups to formalize service arrangements between related entities. It is particularly relevant when establishing shared services, technical support, management services, or administrative support between affiliated companies. The agreement ensures compliance with Philippine transfer pricing regulations, corporate laws, and tax requirements while providing a clear framework for service delivery and payment terms. This document is crucial for demonstrating arm's length transactions to tax authorities and establishing clear accountability in intercompany relationships. It should be used whenever one company in a corporate group provides regular, ongoing services to another related company within the Philippine jurisdiction or cross-border.
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1. Parties: Identification of the service provider and service recipient companies, including registration details and addresses
2. Background: Context of the agreement, relationship between the parties, and purpose of the service arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of services to be provided, including service levels and performance standards
5. Service Provider Obligations: Key responsibilities and commitments of the service provider
6. Service Recipient Obligations: Key responsibilities and commitments of the service recipient
7. Fees and Payment Terms: Service fees, calculation methodology, payment terms, and transfer pricing compliance
8. Governance and Performance Review: Management structure, reporting requirements, and performance review mechanisms
9. Term and Termination: Duration of the agreement and termination provisions
10. Confidentiality: Protection of confidential information and trade secrets
11. Data Protection: Compliance with data privacy laws and data handling requirements
12. Intellectual Property: Ownership and usage rights of IP created or used in service delivery
13. Liability and Indemnification: Allocation of risks and responsibilities between parties
14. Force Majeure: Provisions for unforeseen circumstances affecting service delivery
15. General Provisions: Standard boilerplate clauses including notices, amendments, and governing law
1. Personnel and Secondment: Include when the services involve staff secondment or shared personnel arrangements
2. Equipment and Facilities: Include when physical assets or facilities are provided as part of the services
3. Business Continuity: Include for critical services requiring disaster recovery and business continuity planning
4. Regulatory Compliance: Include when services are subject to specific regulatory requirements
5. Tax Matters: Include detailed tax provisions when complex tax implications exist
6. Foreign Exchange: Include when services involve cross-border payments or multiple currencies
7. Exit Management: Include detailed transition provisions for complex service arrangements
1. Schedule 1 - Service Description: Detailed description of each service, including scope, deliverables, and exclusions
2. Schedule 2 - Service Levels: Specific performance metrics, measurement methods, and reporting requirements
3. Schedule 3 - Fee Schedule: Detailed fee structure, calculation methodology, and transfer pricing documentation
4. Schedule 4 - Key Personnel: List of key personnel involved in service delivery and their roles
5. Schedule 5 - Governance Framework: Detailed governance structure, escalation procedures, and meeting schedules
6. Schedule 6 - Data Processing Requirements: Specific data handling and privacy requirements
7. Appendix A - Service Request Form: Template for requesting additional or modified services
8. Appendix B - Performance Report Template: Standard format for service performance reporting
9. Appendix C - Rate Card: Standard rates for additional services or personnel
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