Event Participation Waiver Template for Philippines

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Key Requirements PROMPT example:

Event Participation Waiver

"I need an Event Participation Waiver for a high-risk outdoor adventure competition taking place in Manila in March 2025, including specific clauses about equipment usage and mandatory safety training requirements."

Document background

The Event Participation Waiver is a crucial legal document used in the Philippines when organizing events that carry inherent risks or require participants to acknowledge certain conditions of participation. This document is essential for protecting event organizers while ensuring transparent communication with participants about potential risks and liability limitations. It must comply with the Civil Code of the Philippines, particularly provisions regarding contracts and civil liability, as well as the Consumer Act of the Philippines concerning fair contract terms. The waiver is commonly used for sports events, adventure activities, corporate team-building exercises, and various public gatherings where participant safety and liability concerns need to be addressed. It typically includes sections on risk acknowledgment, liability release, medical authorization, and specific event requirements, all structured to be enforceable under Philippine jurisdiction.

Suggested Sections

1. Parties: Identification of the event organizer/company and the participant, including full legal names and contact details

2. Background: Brief description of the event, its nature, and general purpose

3. Definitions: Clear definitions of key terms used in the waiver, including 'Event', 'Activities', 'Risks', and 'Claims'

4. Acknowledgment of Risks: Detailed description of potential risks and hazards associated with the event participation

5. Voluntary Participation: Statement confirming that participation is voluntary and participant is physically fit to participate

6. Waiver and Release: Core waiver language releasing the organizer from liability for injuries, damages, or losses

7. Medical Authorization: Permission to seek emergency medical treatment if necessary

8. Governing Law: Specification that the waiver is governed by Philippine law and jurisdiction

9. Execution: Signature blocks, date, and witness provisions

Optional Sections

1. Photo/Video Release: Optional section for events where photographs or videos will be taken, granting permission for use of participant's image

2. Covid-19 Acknowledgment: Additional section for events during pandemic conditions, acknowledging specific health risks and protocols

3. Parent/Guardian Consent: Required only when participant is a minor, including additional signature requirements and acknowledgments

4. Equipment Usage: For events involving specialized equipment, detailing proper use and additional specific risks

5. Insurance Requirements: Optional section specifying any insurance requirements or recommendations for participants

Suggested Schedules

1. Schedule A - Event Details: Detailed description of event activities, timing, location, and specific requirements

2. Schedule B - Safety Protocols: List of safety measures, emergency procedures, and relevant contact information

3. Schedule C - Medical Information Form: Optional form for participants to provide relevant medical information and emergency contacts

4. Appendix 1 - Event Rules and Regulations: Specific rules and guidelines that participants must follow during the event

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Sports and Recreation

Entertainment

Corporate Events

Education

Tourism and Hospitality

Health and Fitness

Arts and Culture

Technology and Gaming

Non-profit and Charity

Adventure Tourism

Relevant Teams

Legal

Events

Operations

Risk Management

Compliance

Safety and Security

Customer Relations

Program Management

Administrative Services

Corporate Communications

Relevant Roles

Event Manager

Legal Counsel

Risk Management Officer

Operations Director

Compliance Officer

Sports Coordinator

Project Manager

Safety Officer

Program Director

Corporate Events Coordinator

Venue Manager

Activities Director

Legal Administrator

Recreation Supervisor

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Authors

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