Camp Waiver Form Template for Philippines

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Camp Waiver Form

"I need a Camp Waiver Form for a high-adventure summer camp in Manila that includes rock climbing and water activities, with extra emphasis on risk disclosure and safety protocols for participants aged 12-16."

Document background

The Camp Waiver Form is an essential legal document used in the Philippines for protecting both camp organizers and participants while ensuring safe participation in camp activities. This document becomes necessary whenever an organization conducts camp activities involving minors, requiring parental or guardian consent. It must comply with Philippine civil law, particularly the Civil Code of the Philippines and the Child and Youth Welfare Code, while addressing liability limitations, medical authorizations, and risk acknowledgments. The form serves as a comprehensive agreement that outlines responsibilities, acknowledges potential risks, and provides necessary authorizations for emergency situations, all while maintaining alignment with Philippine legal requirements for such waivers. Organizations should implement this document before any camp participation begins, ensuring all parties understand their rights and obligations.

Suggested Sections

1. Participant and Guardian Information: Details of the camp participant (child) and their legal guardian, including contact information and relationship

2. Camp Activity Description: Overview of camp activities, duration, location, and general nature of activities participants will engage in

3. Acknowledgment of Risks: Detailed description of potential risks associated with camp activities and participant's voluntary acceptance of these risks

4. Medical Authorization and Health Declaration: Authorization for emergency medical treatment and declaration of participant's health conditions, allergies, and medications

5. Release of Liability: Comprehensive waiver of liability for camp organizers, staff, and facilities, within the bounds of Philippine law

6. Code of Conduct: Expected behavior standards for participants and consequences of violations

7. Photo/Media Release: Permission for photography and use of participant's image in camp documentation and promotional materials

8. Emergency Contact Information: Multiple emergency contacts and their relationship to the participant

Optional Sections

1. Transportation Authorization: Required when camp activities include off-site trips or transportation is provided by the camp

2. Special Dietary Requirements: Necessary when camp provides meals or when activities involve food

3. Swimming Ability Declaration: Required when camp activities include water-based activities

4. COVID-19/Health Protocol Compliance: Necessary during public health concerns, including acknowledgment of health screening and protocols

5. Equipment and Supply Requirements: Include when participants need to bring specific equipment or supplies

6. Insurance Declaration: Required when camp insurance coverage needs to be acknowledged or additional insurance is required

Suggested Schedules

1. Schedule A - Activity Schedule: Detailed list of planned activities and their timing

2. Schedule B - Medical Information Form: Detailed medical history, conditions, and medication requirements

3. Schedule C - Equipment Checklist: List of required and recommended items for camp participation

4. Appendix 1 - Camp Rules and Regulations: Comprehensive list of camp rules, policies, and procedures

5. Appendix 2 - Emergency Protocols: Detailed emergency procedures and evacuation plans

6. Appendix 3 - Map and Facilities: Layout of camp facilities and important locations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Education

Recreation and Sports

Youth Services

Tourism and Hospitality

Outdoor Activities

Summer Camps

Adventure Tourism

Child Care Services

Religious Organizations

Non-Profit Organizations

Relevant Teams

Legal

Operations

Risk Management

Administrative

Youth Programs

Recreation

Registration

Compliance

Safety and Security

Program Management

Relevant Roles

Camp Director

Program Coordinator

Risk Management Officer

Legal Counsel

Recreation Manager

Youth Activities Coordinator

Operations Manager

Safety Officer

Compliance Manager

Administrative Manager

Camp Counselor

Activities Director

Registration Coordinator

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Authors

Alex Denne

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