Camp Waiver Form Template for Indonesia

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Key Requirements PROMPT example:

Camp Waiver Form

"I need a Camp Waiver Form for an adventure summer camp in Bali operating from June 2025, which includes high-risk activities like rock climbing and water sports, and will host international participants aged 12-17."

Document background

The Camp Waiver Form is an essential legal document used in Indonesia when organizations operate camps or structured recreational activities. It serves as a comprehensive agreement between camp operators and participants (or their guardians), incorporating key elements required under Indonesian law, including the Civil Code (Kitab Undang-undang Hukum Perdata) and Consumer Protection Law (Law No. 8 of 1999). This document is typically used before participant enrollment in any camp activities, whether they are educational, recreational, or adventure-based programs. It includes crucial components such as risk disclosure, liability limitations, medical authorizations, and consent forms, all structured to comply with Indonesian legal requirements while providing necessary protections for both operators and participants.

Suggested Sections

1. Parties: Identification of the camp operator and participant (including parent/guardian details if participant is a minor)

2. Background: Brief description of the camp's nature and purpose

3. Definitions: Key terms used throughout the document including 'Activities', 'Camp', 'Injuries', 'Emergency Contact', etc.

4. Camp Activities Description: Overview of activities offered and general camp program

5. Acknowledgment of Risks: Detailed description of potential risks and hazards associated with camp activities

6. Health and Medical Declaration: Participant's health condition, medical history, and fitness to participate

7. Assumption of Risk: Explicit acknowledgment of understanding and accepting the risks involved

8. Release of Liability: Waiver of legal rights to sue for injuries or damages within reasonable bounds of Indonesian law

9. Medical Authorization: Permission for emergency medical treatment if needed

10. Code of Conduct: Expected behavior and compliance with camp rules

11. Photo and Media Release: Permission for use of participant's photos/videos

12. Execution: Signature blocks for all parties, including witness signatures

Optional Sections

1. Transportation Consent: Required if the camp includes off-site trips or provides transportation services

2. Special Dietary Requirements: Include if the camp provides meals or if activities are food-related

3. Swimming Ability Declaration: Necessary for camps involving water activities

4. Equipment Usage Agreement: Include if participants will be using specialized equipment or gear

5. Cultural/Religious Accommodations: Include for camps catering to diverse religious or cultural groups

6. Insurance Requirements: Include if participants need to maintain their own insurance coverage

Suggested Schedules

1. Schedule A - Detailed Activity Description: Comprehensive list and description of all camp activities

2. Schedule B - Medical Information Form: Detailed health questionnaire and medical history form

3. Schedule C - Emergency Contact Information: List of emergency contacts and their relationship to participant

4. Schedule D - Camp Rules and Regulations: Detailed rules, procedures, and consequences of violations

5. Schedule E - Equipment/Items List: Required and prohibited items for camp participation

6. Appendix 1 - Incident Report Form: Standard form for reporting accidents or incidents during camp

7. Appendix 2 - Special Needs Accommodation Form: Form for requesting specific accommodations if needed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Recreation and Sports

Education

Youth Services

Tourism

Outdoor Activities

Adventure Tourism

Religious Activities

Summer Camps

School Programs

Community Services

Relevant Teams

Legal

Operations

Risk Management

Program Management

Administrative

Safety and Compliance

Youth Services

Recreation

Customer Relations

Documentation

Relevant Roles

Camp Director

Program Coordinator

Risk Management Officer

Legal Counsel

Operations Manager

Activity Instructor

Safety Officer

Compliance Manager

Recreation Director

Youth Program Manager

Administrative Coordinator

Outdoor Education Specialist

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