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Ending Lease Letter

Ending Lease Letter Template for Philippines

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Key Requirements PROMPT example:

Ending Lease Letter

"I need an Ending Lease Letter as a commercial tenant to formally notify my landlord that I won't be renewing my office space lease which expires on March 31, 2025, and I want to ensure compliance with Philippine law regarding the notice period."

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Document background
The Ending Lease Letter is a crucial legal document used in the Philippine real estate context to formally communicate the termination of a lease agreement. This document is essential when either a landlord or tenant wishes to end a lease, whether at its natural conclusion or through early termination if permitted by the original agreement. The letter must comply with the Civil Code of the Philippines and the Rent Control Act, particularly regarding notice periods and termination procedures. It should include specific details such as the property address, lease reference information, termination date, and requirements for property handover. The document is particularly important in the Philippine context as it provides legal protection for both parties and helps ensure a smooth transition of property possession while adhering to local legal requirements and customs.
Suggested Sections

1. Sender's Details: Full name and address of the party sending the letter (either landlord or tenant)

2. Date: Current date when the letter is written

3. Recipient's Details: Full name and address of the receiving party

4. Subject Line: Clear indication that this is a lease termination notice

5. Lease Reference: Details of the current lease including property address, original lease date, and any relevant reference numbers

6. Termination Statement: Clear statement of intention to terminate the lease and the effective date

7. Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement and applicable laws

8. Closing and Signature: Professional closing, signature line, and actual signature

Optional Sections

1. Property Inspection Request: Used when requesting a joint inspection of the property before vacation

2. Security Deposit Return: Include when addressing the return of security deposit and providing forwarding address

3. Outstanding Payments: Used when there are any remaining rent payments or utilities to be settled

4. Property Condition Statement: Include when specifying the condition the property will be returned in

5. Keys Return Process: Used to specify arrangements for returning keys and access devices

6. Forwarding Address: Include when the departing party needs to provide their new address

Suggested Schedules

1. Copy of Original Lease Agreement: Attached for reference to verify terms and conditions

2. Property Inventory List: If applicable, a list of any fixtures, fittings, or furniture that were part of the lease

3. Utility Bills Settlement Proof: If required, copies of final utility bills or settlement confirmations

4. Photo Documentation: If relevant, photos showing the current condition of the property

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Residential Property

Commercial Property

Retail

Office Space

Industrial

Hospitality

Education

Healthcare

Manufacturing

Relevant Teams

Legal

Real Estate

Property Management

Facilities Management

Operations

Asset Management

Administrative Services

Tenant Relations

Contract Management

Risk Management

Relevant Roles

Property Manager

Real Estate Manager

Facilities Manager

Legal Counsel

Lease Administrator

Real Estate Officer

Property Administrator

Asset Manager

Operations Manager

Tenant Relations Manager

Building Manager

Real Estate Consultant

Housing Administrator

Leasing Coordinator

Industries
Civil Code of the Philippines (Republic Act No. 386): Primary legislation governing lease contracts, specifically Articles 1654-1723 which detail the rights and obligations of lessors and lessees, including provisions for lease termination and notice requirements
Rent Control Act of 2020 (Republic Act No. 11494): Regulates rent increases and provides protection for residential tenants, including specific provisions about lease termination and notice periods for controlled units
Local Government Code (Republic Act No. 7160): Empowers local government units to enact ordinances affecting property rental and lease agreements within their jurisdiction
Bayanihan to Heal as One Act and Bayanihan to Recover as One Act: Recent legislation that may affect lease terminations, particularly concerning grace periods and payment arrangements during the COVID-19 pandemic
Maceda Law (Republic Act No. 6552): While primarily for installment sales, this law can be relevant for lease-to-own arrangements and provides guidelines for termination rights
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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