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Employment Contract Policy

Employment Contract Policy Template for Philippines

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Key Requirements PROMPT example:

Employment Contract Policy

"I need an Employment Contract Policy for our manufacturing company with 500 employees in Manila, Philippines, that will be implemented by March 2025, with particular emphasis on health and safety protocols and union relations."

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Document background
The Employment Contract Policy serves as a foundational document for organizations operating in the Philippines, establishing the framework for employment relationships in compliance with the Philippine Labor Code and related legislation. This document is essential for organizations seeking to standardize their employment practices, ensure legal compliance, and provide clear guidelines for both management and employees. The policy covers all aspects of the employment relationship from recruitment to separation, incorporating mandatory requirements under Philippine law as well as company-specific procedures and benefits. It should be implemented by all organizations with employees in the Philippines and regularly updated to reflect changes in labor laws and company practices.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its application scope within the organization

2. Legal Framework: References to relevant Philippine labor laws and regulations that govern the policy

3. Employment Classifications: Defines different types of employment status (regular, probationary, project-based, seasonal, etc.)

4. Recruitment and Hiring: Procedures for job posting, candidate selection, and hiring processes

5. Working Hours and Schedule: Standard working hours, flexible arrangements, overtime policies

6. Compensation and Benefits: Salary structure, mandatory benefits, bonuses, and other compensation elements

7. Leave Entitlements: Various types of leaves as mandated by law and additional company-provided leaves

8. Performance Management: Performance evaluation procedures, criteria, and frequency

9. Code of Conduct: Expected behavior, professional standards, and workplace ethics

10. Disciplinary Procedures: Progressive discipline process, grounds for disciplinary action

11. Grievance Mechanism: Procedures for addressing employee complaints and concerns

12. Separation from Employment: Resignation, termination, retirement procedures and requirements

Optional Sections

1. Remote Work Policy: Include when the company offers telecommuting options, outlining virtual work arrangements and requirements

2. International Assignment: Include for companies with overseas operations or expatriate assignments

3. Intellectual Property Rights: Include for companies dealing with creative works, innovations, or proprietary information

4. Non-Compete Clause: Include for positions with access to sensitive business information or high-level roles

5. Commission Structure: Include for sales positions or roles with variable compensation

6. Flexible Benefits Program: Include when offering cafeteria-style benefits options

7. Training and Development: Include when providing structured professional development programs

Suggested Schedules

1. Schedule A - Salary Grade Structure: Detailed breakdown of salary grades and ranges

2. Schedule B - Benefits Summary: Comprehensive list of mandatory and additional benefits

3. Schedule C - Leave Application Forms: Standard forms for various types of leave requests

4. Schedule D - Performance Evaluation Forms: Standard forms and metrics for performance assessment

5. Schedule E - Code of Conduct Guidelines: Detailed examples of acceptable and unacceptable conduct

6. Schedule F - Disciplinary Action Forms: Standard forms for disciplinary proceedings

7. Appendix 1 - Employee Acknowledgment Form: Form for employees to acknowledge receipt and understanding of the policy

8. Appendix 2 - Company Organization Chart: Current organizational structure and reporting relationships

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Company
Employee
Regular Employee
Probationary Employee
Fixed-term Employee
Project-based Employee
Casual Employee
Work Hours
Overtime Work
Night Shift Differential
Basic Salary
Gross Salary
Net Salary
13th Month Pay
Mandatory Benefits
PhilHealth
SSS
Pag-IBIG Fund
Immediate Family
Just Cause
Authorized Cause
Misconduct
Gross Negligence
Willful Disobedience
Breach of Trust
Conflict of Interest
Confidential Information
Intellectual Property
Company Property
Work Station
Alternative Workplace
Remote Work
Flexible Work Arrangement
Performance Evaluation
Key Performance Indicators
Disciplinary Action
Written Warning
Suspension
Termination
Resignation
Retirement
Severance Pay
Grievance
Sexual Harassment
Workplace Discrimination
Leave Credits
Sick Leave
Vacation Leave
Maternity Leave
Paternity Leave
Special Leave Benefits
Force Majeure
Occupational Safety and Health Standards
Personal Protective Equipment
Non-compete Obligation
Non-disclosure Agreement
Line Manager
Department Head
HR Department
Payroll Period
Pay Date
Probationary Period
Clauses
Scope and Application
Legal Compliance
Employment Status
Recruitment and Selection
Probationary Period
Working Hours
Overtime and Premium Pay
Compensation
Mandatory Benefits
Additional Benefits
Leave Entitlements
Attendance and Punctuality
Performance Management
Training and Development
Code of Conduct
Confidentiality
Intellectual Property
Data Privacy
Non-Competition
Non-Solicitation
Use of Company Property
Health and Safety
Sexual Harassment Prevention
Anti-Discrimination
Disciplinary Procedures
Grievance Procedures
Conflict Resolution
Remote Work
Business Travel
Expense Reimbursement
Outside Employment
Conflict of Interest
Social Media Usage
Information Security
Document Retention
Separation from Employment
Retirement
Force Majeure
Amendment Procedures
Governing Law
Severability
Relevant Industries

Manufacturing

Information Technology

Business Process Outsourcing

Financial Services

Retail

Healthcare

Education

Construction

Hospitality

Transportation and Logistics

Professional Services

Telecommunications

Real Estate

Energy and Utilities

Agriculture

Mining

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Recruitment

Compensation and Benefits

Training and Development

Personnel Administration

Payroll

Executive Leadership

Operations Management

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Compliance Officer

Employee Relations Manager

HR Business Partner

Recruitment Manager

Compensation and Benefits Manager

Training and Development Manager

Personnel Manager

Chief Human Resources Officer

HR Administrator

Chief Executive Officer

Department Managers

Line Supervisors

HR Specialists

Payroll Manager

HR Operations Manager

Industries
Labor Code of the Philippines (Presidential Decree No. 442): The primary legislation governing employment relationships, covering areas such as hiring, termination, working conditions, wages, and benefits
Republic Act No. 11165 (Telecommuting Act): Provides the legal framework for remote work arrangements and protection of workers who work from an alternative workplace
Republic Act No. 11058: Strengthens compliance with occupational safety and health standards and provides penalties for violations thereof
Social Security Law (Republic Act No. 11199): Mandates social security coverage and benefits for employees
National Health Insurance Act (Republic Act No. 10606): Requires PhilHealth coverage for employees and establishes healthcare benefits
Home Development Mutual Fund Law (Republic Act No. 9679): Covers Pag-IBIG Fund membership and benefits for housing and short-term loans
Republic Act No. 7877 (Anti-Sexual Harassment Act): Defines and prohibits sexual harassment in the workplace
Republic Act No. 10173 (Data Privacy Act): Governs the collection, handling, and protection of employee personal information
Republic Act No. 10911 (Anti-Age Discrimination in Employment Act): Prohibits discrimination against any individual in employment on account of age
Republic Act No. 11210 (Expanded Maternity Leave Law): Provides for increased maternity leave benefits and coverage
Republic Act No. 11223 (Universal Health Care Act): Ensures all Filipinos are guaranteed equitable access to quality and affordable health care
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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