Decline Promotion Letter Template for Philippines

The Decline Promotion Letter is a crucial business document used in the Philippine corporate environment when an employee needs to formally decline a promotional opportunity. This document must comply with Philippine labor laws and standard business practices, particularly the Labor Code of the Philippines and related DOLE regulations. The letter serves multiple purposes: it officially documents the employee's decision to decline the promotion, maintains professional relationships, and provides a clear record for HR documentation. A well-crafted Decline Promotion Letter should balance professionalism with courtesy, clearly state the decision, and optionally include reasons for declining while reaffirming commitment to the current role. This document is particularly important in the Philippine context where formal documentation of employment-related decisions is required for regulatory compliance and proper record-keeping.

1. Header and Date: Company letterhead, current date, and formal business letter formatting

2. Recipient Information: Full name, title, and department of the recipient

3. Subject Line: Clear indication that this relates to the promotion offer

4. Appreciation: Expression of gratitude for the promotion opportunity

5. Decision Statement: Clear and direct statement declining the promotion

6. Brief Explanation: Concise, professional explanation for declining the promotion

7. Future Commitment: Reaffirmation of commitment to current role and organization

8. Closing: Professional closing statement with signature block