Authorization Letter For Contractor for Philippines

Authorization Letter For Contractor Template for Philippines

A formal authorization letter governed by Philippine law that grants specific powers and authorities to a contractor to act on behalf of the principal. This document, which may require notarization, outlines the scope of authority, duration, limitations, and specific powers granted to the contractor. It serves as a legal instrument under the Civil Code of the Philippines and must comply with requirements set by the Construction Industry Authority of the Philippines (CIAP) and Philippine Contractors Accreditation Board (PCAB) when applicable. The document provides legal protection for all parties involved and clearly defines the parameters of the contractor's authority.

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What is a Authorization Letter For Contractor?

The Authorization Letter For Contractor is a crucial legal document commonly used in the Philippines when a principal needs to formally delegate authority to a contractor to act on their behalf. This document is essential in various business contexts, particularly in construction, development, and infrastructure projects. It must comply with Philippine law, including the Civil Code, CIAP regulations, and PCAB requirements. The letter typically specifies the scope of authority, duration, limitations, and specific powers granted to the contractor. It may require notarization and additional corporate authorizations if the principal is a company. The document is particularly important for ensuring clear communication with government agencies, financial institutions, and other stakeholders while providing legal protection for all parties involved. It's commonly used when the principal cannot be physically present for all project-related activities or when specific technical expertise and authority need to be formally delegated.

What sections should be included in a Authorization Letter For Contractor?

1. Letter Header and Date: Complete contact information of the authorizing party (principal) including full legal name, address, and date of the letter

2. Recipient Details: Full name and address of the contractor being authorized

3. Subject Line: Clear indication that this is an Authorization Letter for Contractor

4. Opening Declaration: Formal statement identifying the principal and the contractor, and establishing the intent to authorize

5. Scope of Authorization: Detailed description of what activities and decisions the contractor is authorized to undertake

6. Duration of Authority: Specific timeframe for which the authorization is valid

7. Limitations and Restrictions: Clear statement of what the contractor is not authorized to do

8. Principal's Contact Information: Contact details for verification purposes

9. Signature Block: Space for principal's signature, name, and title

What sections are optional to include in a Authorization Letter For Contractor?

1. Government Agency Reference: Include when the authorization needs to be presented to specific government agencies

2. Financial Authority Limits: Include when the contractor is authorized to handle financial transactions

3. Specific Project Reference: Include when the authorization is for a specific project rather than general authority

4. Delegation Powers: Include when the contractor is allowed to sub-delegate certain authorities

5. Emergency Protocols: Include when specific emergency powers or procedures need to be outlined

6. Indemnification Clause: Include when specific risk allocation needs to be addressed

What schedules should be included in a Authorization Letter For Contractor?

1. Principal's Government ID: Copy of the principal's valid government-issued identification

2. Contractor's License: Copy of relevant contractor licenses or PCAB certification

3. Project Scope Document: Detailed description of the project or work to be undertaken (if specific to a project)

4. Special Power of Attorney: If required for specific actions or representations

5. Corporate Authorization: If the principal is a corporation, include board resolution or secretary's certificate authorizing the issuance of the authorization letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Genie AI

Sector

Banking

Cost

Free to use
Relevant Industries

Construction

Real Estate Development

Infrastructure

Manufacturing

Mining

Energy

Telecommunications

Industrial Development

Commercial Development

Residential Development

Facilities Management

Engineering Services

Building Maintenance

Project Management

Civil Works

Relevant Teams

Legal

Operations

Project Management

Procurement

Compliance

Risk Management

Facilities Management

Construction Management

Contract Administration

Corporate Secretariat

Property Management

Technical Services

Engineering

Development

Relevant Roles

Project Manager

Construction Manager

Site Supervisor

Facilities Manager

Property Manager

Operations Director

Chief Operating Officer

Legal Counsel

Corporate Secretary

Procurement Manager

Contract Administrator

Development Manager

Engineering Manager

Technical Director

Compliance Officer

Risk Manager

Managing Director

Chief Executive Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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