The Rental Deposit Refund Letter is a crucial document used in New Zealand's residential tenancy system when a tenancy comes to an end and the bond needs to be returned to the tenant. This document is required to comply with the Residential Tenancies Act 1986 and subsequent amendments, providing a formal written record of the deposit refund process. It should be issued when the final property inspection has been completed and any decisions about deductions have been made. The letter typically includes details about the original bond amount, any deductions (if applicable), the final refund amount, and bank account details for the refund. It serves as both a formal communication tool and a legal record of the transaction, protecting both landlord and tenant interests.
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1. Sender's Details: Full name, address, and contact information of the landlord/property manager
2. Date: Current date of letter writing
3. Recipient's Details: Full name and forwarding address of the tenant
4. Property Reference: Full address of the rental property and tenancy dates
5. Bond Reference Number: The official bond number from Tenancy Services
6. Deposit Amount Details: Original deposit amount and any deductions or full refund amount
7. Bank Account Details: Tenant's bank account information for the refund
8. Confirmation Statement: Clear statement confirming the deposit refund and timeline
9. Signature Block: Formal signature section with name and title of sender
1. Deduction Breakdown: Detailed explanation of any deductions made from the deposit, with specific amounts and reasons - include when deductions are being made
2. Property Inspection Results: Summary of final inspection findings - include when there are relevant findings from final inspection
3. Dispute Information: Information about dispute resolution processes - include when there are disputed deductions
4. Forwarding Address Confirmation: Confirmation of tenant's new address - include when address needs verification
5. Thank You Note: Personal note thanking tenant for their tenancy - include for positive tenancy conclusions
1. Final Inspection Report: Detailed report of property condition at end of tenancy - attach when referenced in letter
2. Photographic Evidence: Photos documenting any damage or issues - attach when deductions are being made
3. Cleaning/Repair Invoices: Copies of relevant invoices for work done - attach when deductions include third-party costs
4. Bond Refund Form: Official Tenancy Services bond refund form - attach when required by local regulations
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