This document is essential for New Zealand employers managing situations where employees take sick leave during their redundancy notice period. The 'Off Sick During Redundancy Notice' document ensures compliance with New Zealand employment law while providing clear guidance to all parties involved. It becomes necessary when an employee who has been given notice of redundancy either becomes ill or is already on sick leave during the notice period. The document addresses key aspects including how sick leave affects the notice period, payment calculations, medical certificate requirements, and the impact on final redundancy payments. It helps ensure consistency in approach and compliance with the Employment Relations Act 2000, Holidays Act 2003, and other relevant legislation, while protecting both employer and employee rights during this complex situation.
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1. Date and Address Block: Formal letter heading including recipient's name, address, and date
2. Subject Line: Clear indication that this relates to sick leave during redundancy notice period
3. Acknowledgment of Current Situation: Reference to the redundancy notice and reported sickness
4. Current Entitlements: Statement of employee's remaining sick leave and redundancy notice period
5. Impact on Notice Period: Explanation of how sick leave affects the redundancy notice period
6. Required Documentation: Specification of medical certificates or other required evidence
7. Payment Calculations: Explanation of how pay will be calculated during this period
8. Next Steps: Clear outline of what actions the employee needs to take
9. Contact Information: Details of who to contact for questions or submission of documentation
1. Return to Work Provisions: Include when there's a possibility of the employee returning to work during the notice period
2. Alternative Duties: Include when temporary alternative duties might be available during the notice period
3. Early Termination Options: Include when there are options for early termination by mutual agreement
4. Ongoing Medical Treatment: Include when employee has indicated need for continued medical treatment
5. ACC Provisions: Include when the sickness is related to an ACC claim
1. Medical Certificate Requirements: Detailed requirements for medical certificates and frequency of submission
2. Sick Leave Balance Statement: Current sick leave entitlements and usage record
3. Payment Calculation Examples: Examples showing how different scenarios affect pay calculations
4. Contact Details Form: Form for employee to provide updated contact details during absence
5. Relevant Company Policies: Copies of relevant workplace policies regarding sick leave and redundancy
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