The Consensual Relationship Agreement is designed for use when employees within the same organization enter into or disclose a romantic or intimate relationship. This document becomes necessary to protect both the organization and the employees involved, ensuring transparency and establishing clear guidelines for professional conduct. It addresses key concerns such as potential conflicts of interest, reporting structures, and workplace behavior expectations, while complying with New Zealand's Employment Relations Act 2000, Human Rights Act 1993, and Privacy Act 2020. The agreement is particularly important in situations where employees work in the same department or where one party has direct or indirect supervisory authority over the other. It helps organizations maintain a professional work environment while respecting employees' personal rights and privacy.
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1. Parties: Identifies the employees entering into the relationship agreement and their employer
2. Background: Establishes the context of the agreement, including the existence of a consensual relationship and the organization's interest in managing workplace impacts
3. Definitions: Defines key terms used throughout the agreement, including 'consensual relationship', 'workplace', and 'conflict of interest'
4. Relationship Disclosure: Details the requirements and process for disclosing the existence and nature of the relationship
5. Professional Conduct: Sets expectations for maintaining professional behavior in the workplace, including limitations on displays of affection
6. Conflict of Interest Management: Outlines procedures for identifying and managing potential conflicts of interest arising from the relationship
7. Reporting Structure: Establishes any necessary changes to reporting relationships or supervision arrangements
8. Confidentiality: Addresses the handling of sensitive personal information and workplace confidentiality
9. Anti-harassment Commitment: Confirms mutual understanding of anti-harassment policies and commitment to maintaining a respectful workplace
10. Termination of Agreement: Specifies when and how the agreement terminates, including relationship end or employment termination
11. General Provisions: Standard contractual clauses including governing law, entire agreement, and amendments
1. Remote Work Arrangements: Addresses specific considerations for couples working remotely or in hybrid arrangements
2. Team Reassignment: Details processes for reassigning team members if required by organizational policy
3. Travel and Events: Guidelines for business travel and attendance at work events as a couple
4. Performance Review Process: Modified procedures for performance reviews to ensure objectivity
5. Social Media Policy: Guidelines for social media behavior and relationship disclosure on professional platforms
6. Relationship Breakdown Procedures: Specific procedures to follow if the relationship ends to maintain workplace harmony
1. Schedule 1 - Relationship Disclosure Form: Standard form for formally disclosing the relationship to HR
2. Schedule 2 - Conflict Management Plan: Template for documenting specific steps to manage identified conflicts of interest
3. Schedule 3 - Acknowledgment of Policies: List of relevant workplace policies that the parties specifically acknowledge
4. Schedule 4 - Contact Information: Designated HR contacts and support resources for agreement administration
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