Consensual Relationship Agreement for Hong Kong

Consensual Relationship Agreement Template for Hong Kong

A Hong Kong-governed agreement designed to document and manage workplace relationships between employees while protecting both the employees' privacy and the company's interests. This document establishes guidelines for professional conduct, addresses potential conflicts of interest, and ensures compliance with Hong Kong employment laws and anti-discrimination ordinances. It includes provisions for relationship disclosure, workplace behavior expectations, reporting structures, and procedures for handling changes in the relationship status, all while maintaining alignment with Hong Kong's legal framework and business practices.

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What is a Consensual Relationship Agreement?

The Consensual Relationship Agreement is utilized when employees within the same organization enter into a romantic or close personal relationship that could potentially impact the workplace environment. This document, governed by Hong Kong law, serves multiple purposes: it formally acknowledges the existence of the relationship, establishes clear professional boundaries, addresses potential conflicts of interest, and protects both the employees' privacy rights and the company's business interests. The agreement becomes particularly important in Hong Kong's business environment where professional relationships often intersect with personal ones in close-knit business communities. It includes specific provisions aligned with Hong Kong's Employment Ordinance, Privacy Ordinance, and anti-discrimination legislation, while considering local business culture and practices.

What sections should be included in a Consensual Relationship Agreement?

1. Parties: Identifies the employees entering into the relationship agreement and their current positions

2. Background: Sets out the context of the agreement, including the existence of a consensual relationship and the company's interest in documenting it

3. Definitions: Defines key terms used in the agreement including 'relationship', 'conflict of interest', 'professional conduct'

4. Relationship Disclosure: Details of the consensual relationship and confirmation that it is voluntary

5. Professional Conduct Requirements: Standards of behavior expected in the workplace, including maintaining professionalism

6. Conflict of Interest Management: Procedures for identifying and handling potential conflicts of interest

7. Reporting Structure: Clarification of work reporting lines and any necessary changes

8. Confidentiality: Obligations regarding keeping personal information private and handling sensitive work information

9. Changes in Relationship Status: Process for notifying relevant parties if the relationship status changes

10. Acknowledgments: Confirmation that both parties understand and agree to the terms

11. Term and Termination: Duration of the agreement and circumstances under which it may be terminated

12. General Provisions: Standard contractual provisions including governing law, amendments, and entire agreement

What sections are optional to include in a Consensual Relationship Agreement?

1. Performance Review Process: Special arrangements for performance reviews when parties are in the same department

2. Project Assignment Protocol: Procedures for handling project assignments to avoid conflicts, used when parties might work together

3. Third Party Supervision: Additional oversight requirements when parties work in same team or department

4. Social Media Policy: Guidelines for social media behavior, particularly relevant for public-facing roles

5. Travel and Events Protocol: Guidelines for business travel and company events, especially relevant for client-facing roles

6. Dispute Resolution: Specific procedures for handling workplace disputes between the parties

7. Anti-harassment Provisions: Additional harassment prevention measures, particularly important when one party is senior to the other

What schedules should be included in a Consensual Relationship Agreement?

1. Schedule 1 - Current Reporting Structure: Organizational chart showing current reporting relationships

2. Schedule 2 - Conflict Management Plan: Detailed plan for managing specific identified conflicts

3. Schedule 3 - Relevant Company Policies: Copy of applicable workplace policies including code of conduct and harassment policies

4. Schedule 4 - Contact Information: List of relevant HR contacts and supervisors

5. Appendix A - Acknowledgment Forms: Forms for periodic acknowledgment of continuing compliance

6. Appendix B - Notification Templates: Standard forms for notifying changes in relationship status or circumstances

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Consent Form

Cost

Free to use
Relevant legal definitions
Relevant Industries

Financial Services

Professional Services

Technology

Banking

Insurance

Retail

Healthcare

Education

Manufacturing

Hospitality

Media and Entertainment

Telecommunications

Consulting

Legal Services

Relevant Teams

Human Resources

Legal

Compliance

Operations

Finance

Sales

Marketing

Information Technology

Customer Service

Research and Development

Administration

Product Development

Strategy

Business Development

Corporate Communications

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Team Leader

Senior Executive

Associate

Analyst

Administrator

Supervisor

Project Manager

Human Resources Manager

Legal Counsel

Department Head

Executive Assistant

Sales Representative

Marketing Manager

Operations Manager

Finance Manager

Senior Consultant

Junior Associate

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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