The Tenancy Release Form is a crucial document in Dutch property law, used when a landlord and tenant agree to formally end their rental agreement. It is particularly important in the Netherlands due to the strong tenant protection laws and specific requirements under the Dutch Civil Code (Burgerlijk Wetboek). This document should be used when both parties wish to document the formal conclusion of a tenancy, including agreement on property condition, financial settlements, and mutual release from ongoing obligations. It typically includes details about the final inspection, utility readings, deposit return calculations, and confirmation that all keys have been returned. The form serves as legal evidence that the tenancy has been properly terminated and all obligations have been met or addressed.
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1. Parties: Identification of the landlord and tenant, including full legal names, addresses, and contact details
2. Background: Brief recital of the original tenancy agreement details, including property address, start date, and reference to the decision to terminate
3. Definitions: Key terms used in the document, including 'Property', 'Tenancy Agreement', 'Release Date', and 'Final Settlement'
4. Termination Date: Clear statement of the agreed termination date and confirmation that the tenancy will end on this date
5. Property Inspection: Details of the final inspection arrangements and agreement on the condition of the property
6. Financial Settlement: Statement of all financial matters including rent payments, utility bills, and security deposit return
7. Keys and Access: Confirmation of returning all keys and access devices
8. Release and Discharge: Mutual release from obligations under the tenancy agreement, subject to terms of this release
9. Governing Law: Confirmation that the agreement is governed by Dutch law
10. Signatures: Space for dated signatures of all parties
1. Damages and Repairs: To be included if there are specific damages to be addressed or repairs to be completed before release
2. Forwarding Address: Section for tenant's new address details for future correspondence, if agreed to be provided
3. Utility Transfers: Include when specific arrangements are needed for transferring or terminating utility contracts
4. Outstanding Obligations: To be included if there are specific outstanding obligations that need to be resolved
5. Third-Party Claims: Include when there are potential claims from neighbors or other third parties that need to be addressed
6. Personal Property: Include when there are arrangements needed for removing remaining personal property
1. Schedule 1 - Property Inspection Report: Detailed inspection report documenting the condition of the property at release
2. Schedule 2 - Financial Settlement Calculation: Breakdown of all financial settlements including deposit deductions if applicable
3. Schedule 3 - Meter Readings: Final utility meter readings for gas, electricity, and water
4. Schedule 4 - Photographic Evidence: Dated photographs of the property condition at release
5. Schedule 5 - Inventory Check: List of any landlord-owned items and their condition, if applicable
Relevant legal definitions
Agreement
Property
Tenancy Agreement
Release Date
Effective Date
Landlord
Tenant
Security Deposit
Final Inspection
Final Settlement
Outstanding Charges
Keys
Fixtures and Fittings
Inventory
Premises
Release
Utilities
Inspection Report
Original Condition
Service Charges
Forwarding Address
Working Day
Parties
Deposit Return Date
Handover
Property
Tenancy Agreement
Release Date
Effective Date
Landlord
Tenant
Security Deposit
Final Inspection
Final Settlement
Outstanding Charges
Keys
Fixtures and Fittings
Inventory
Premises
Release
Utilities
Inspection Report
Original Condition
Service Charges
Forwarding Address
Working Day
Parties
Deposit Return Date
Handover
Clauses
Parties
Interpretation
Termination
Property Condition
Final Inspection
Security Deposit
Financial Settlement
Release and Discharge
Keys and Access
Utilities Settlement
Personal Property
Forwarding Address
Representations and Warranties
Severability
Entire Agreement
Governing Law
Notices
Assignment
Counterparts
Force Majeure
Dispute Resolution
Indemnification
Compliance with Laws
Waiver
Amendments
Interpretation
Termination
Property Condition
Final Inspection
Security Deposit
Financial Settlement
Release and Discharge
Keys and Access
Utilities Settlement
Personal Property
Forwarding Address
Representations and Warranties
Severability
Entire Agreement
Governing Law
Notices
Assignment
Counterparts
Force Majeure
Dispute Resolution
Indemnification
Compliance with Laws
Waiver
Amendments
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Legal Services
Property Investment
Rental Services
Housing Associations
Relevant Teams
Legal
Property Management
Real Estate
Tenant Relations
Asset Management
Operations
Administration
Facilities
Compliance
Client Services
Relevant Roles
Property Manager
Real Estate Agent
Legal Counsel
Housing Officer
Tenant Relations Manager
Leasing Manager
Property Administrator
Asset Manager
Facilities Manager
Rental Administrator
Legal Administrator
Housing Coordinator
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