The Tenancy Release Form is a crucial document in German property law, used when both landlord and tenant agree to formally terminate their rental relationship. It is particularly important in ensuring compliance with German tenancy laws, specifically sections §§535-577a of the German Civil Code (BGB). This document serves multiple purposes: it confirms the termination date, documents the property's condition, addresses security deposit returns, records final utility readings, and provides mutual release from future claims. The form is essential for both residential and commercial properties and helps prevent future disputes by clearly documenting all aspects of the tenancy termination. It should be used whenever a rental agreement is being terminated by mutual consent, rather than through standard notice periods.
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1. Parties: Identification of landlord/property manager and tenant(s), including full legal names and addresses
2. Property Details: Full address and description of the rental property, including any assigned parking spaces or storage units
3. Termination Date: Confirmation of the official end date of the tenancy agreement
4. Property Condition: Statement regarding the current condition of the property and any agreed damage assessment
5. Security Deposit: Details of the security deposit amount and agreed deductions if any
6. Utility Readings: Final meter readings for electricity, water, heating, and other relevant utilities
7. Mutual Release: Statement of mutual release from future claims related to the tenancy
8. Signatures: Space for dated signatures of all parties
1. Outstanding Repairs: Details of any repairs that need to be completed or compensated for, used when there are unresolved maintenance issues
2. Forwarding Address: New address of the tenant for future correspondence, included when tenant is moving to a known address
3. Outstanding Payments: List of any remaining payments to be settled, used when there are pending financial matters
4. Keys and Access Devices: Detailed list of returned keys and access devices, included when multiple sets were issued
5. Cleaning Requirements: Specific cleaning requirements or agreements, included when there are special cleaning arrangements
1. Property Inspection Report: Detailed documentation of the property's condition at the time of release, including photographs
2. Utility Reading Documentation: Copies of final utility meter readings and/or bills
3. Damage Cost Assessment: Itemized list of any damages and associated costs, if applicable
4. Security Deposit Calculation: Detailed breakdown of security deposit deductions and final return amount
5. Handover Protocol: Checklist of all items and conditions verified during the final property handover
Relevant legal definitions
Agreement
Landlord
Tenant
Property
Lease Agreement
Termination Date
Security Deposit
Common Areas
Fixtures and Fittings
Handover Protocol
Utility Charges
Operating Costs
Heating Period
Premises
Release Date
Settlement Period
Inspection Report
Keys and Access Devices
Outstanding Payments
Defects
Normal Wear and Tear
Building Rules
Utility Providers
Final Account Settlement
Landlord
Tenant
Property
Lease Agreement
Termination Date
Security Deposit
Common Areas
Fixtures and Fittings
Handover Protocol
Utility Charges
Operating Costs
Heating Period
Premises
Release Date
Settlement Period
Inspection Report
Keys and Access Devices
Outstanding Payments
Defects
Normal Wear and Tear
Building Rules
Utility Providers
Final Account Settlement
Clauses
Property Identification
Termination Terms
Property Condition
Security Deposit Return
Utility Settlement
Final Payments
Handover Arrangements
Mutual Release
Outstanding Obligations
Key Return
Forwarding Address
Inspection Terms
Damage Assessment
Final Meter Readings
Release of Claims
Property Access
Documentation Requirements
Governing Law
Dispute Resolution
Severability
Termination Terms
Property Condition
Security Deposit Return
Utility Settlement
Final Payments
Handover Arrangements
Mutual Release
Outstanding Obligations
Key Return
Forwarding Address
Inspection Terms
Damage Assessment
Final Meter Readings
Release of Claims
Property Access
Documentation Requirements
Governing Law
Dispute Resolution
Severability
Relevant Industries
Residential Real Estate
Commercial Real Estate
Property Management
Real Estate Investment
Housing Associations
Property Development
Facility Management
Legal Services
Relevant Teams
Legal
Property Management
Real Estate Operations
Tenant Relations
Administration
Facilities
Asset Management
Compliance
Customer Service
Documentation
Relevant Roles
Property Manager
Real Estate Agent
Legal Counsel
Housing Administrator
Facility Manager
Tenant Relations Manager
Property Administrator
Real Estate Operations Manager
Leasing Manager
Asset Manager
Building Manager
Property Services Coordinator
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