The Authorization Letter To Claim Package is a essential document in the Dutch legal framework, particularly useful when the intended recipient of a package cannot personally collect it. This document finds application in various situations, from business deliveries to personal shipments, where delegation of collection authority is necessary. The letter must comply with Dutch Civil Code requirements regarding authorization (volmacht), the Postal Act 2009 (Postwet), and privacy regulations (AVG/GDPR). It typically includes detailed information about the authorizer, the authorized person, and the specific package, along with any temporal limitations or special conditions. The document serves as a legal safeguard for all parties involved, including the courier service, ensuring secure and properly authorized package collection.
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1. Date and Location: Current date and place where the letter is being written
2. Authorizer Details: Full name, address, and identification details of the person giving authorization
3. Authorized Person Details: Full name, address, and identification details of the person being authorized to collect the package
4. Package Information: Tracking number, courier company name, and any other relevant package identification details
5. Authorization Statement: Clear statement of authorization being granted to collect the package
6. Declaration of Authority: Statement confirming the authorizer's right to delegate collection authority
7. Signature Block: Space for authorizer's signature, printed name, and date of signing
1. Time Limitation: Specific validity period of the authorization, used when the authority should only be valid for a limited time
2. Special Handling Instructions: Any specific instructions for handling the package, used when special care or conditions apply
3. Contact Information: Additional contact details for either party, used when immediate communication might be necessary
4. Purpose Statement: Explanation of why the authorization is needed, used when required by specific courier services or for audit purposes
5. Witness Section: Space for witness signature and details, used when additional verification is required by the courier or local regulations
1. Copy of Authorizer's ID: Attached copy of valid government-issued identification document of the person giving authorization
2. Original Delivery Notice: Copy of the delivery notice or shipping notification showing package details and tracking number
3. Proof of Address: Recent utility bill or other document proving the authorizer's address, if required by courier
Relevant legal definitions
Authorizer (Volmachtgever)
Authorized Person (Gemachtigde)
Package (Pakket)
Authorization (Volmacht)
Courier Service (Koeriersdienst)
Tracking Number (Trackingnummer)
Delivery Address (Afleveradres)
Identification Document (Identiteitsbewijs)
Collection Location (Afhaallocatie)
Validity Period (Geldigheidsperiode)
Original Recipient (Oorspronkelijke Ontvanger)
Shipping Reference (Verzendreferentie)
Authorized Person (Gemachtigde)
Package (Pakket)
Authorization (Volmacht)
Courier Service (Koeriersdienst)
Tracking Number (Trackingnummer)
Delivery Address (Afleveradres)
Identification Document (Identiteitsbewijs)
Collection Location (Afhaallocatie)
Validity Period (Geldigheidsperiode)
Original Recipient (Oorspronkelijke Ontvanger)
Shipping Reference (Verzendreferentie)
Clauses
Relevant Industries
Logistics and Transportation
E-commerce
Retail
Manufacturing
Professional Services
Healthcare
Education
Government Services
Financial Services
International Trade
Relevant Teams
Reception
Facilities Management
Operations
Administration
Legal
Compliance
Logistics
Mail Room
Security
Supply Chain
Import/Export
Relevant Roles
Logistics Manager
Office Administrator
Facilities Coordinator
Reception Desk Officer
Mail Room Supervisor
Operations Manager
Executive Assistant
Legal Counsel
Compliance Officer
Supply Chain Manager
Import/Export Coordinator
Administrative Assistant
Security Officer
Document Controller
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