Sexual Harassment Policy Template for Netherlands

A Sexual Harassment Policy outlines an organization's rules, procedures, and zero-tolerance stance against unwanted sexual behavior in the workplace. Under Dutch labor laws, every employer must protect staff from harassment and create a safe work environment, making this policy a crucial workplace document.

The policy defines what counts as harassment (from unwelcome comments to physical contact), explains how to report incidents confidentially, and details the consequences for violations. It typically includes clear steps for investigation procedures, protection against retaliation, and support resources for affected employees - all aligned with the Dutch Working Conditions Act (Arbowet) and Equal Treatment laws.

Organizations need a Sexual Harassment Policy from day one of operations in the Netherlands - it's essential for creating a safe workplace and meeting legal obligations under Dutch labor laws. Use this policy when onboarding new employees, conducting workplace training sessions, or responding to reported incidents.

The policy becomes particularly vital during workplace investigations, helping HR teams and managers follow consistent procedures. It guides decision-making after complaints, protects both employees and the organization during conflicts, and demonstrates compliance with the Working Conditions Act. Regular policy reviews and updates keep your workplace culture healthy and minimize legal risks.

• Basic Workplace Policy: Covers essential definitions, reporting procedures, and investigation steps - suitable for small to medium businesses following minimum Dutch legal requirements
• Comprehensive Corporate Version: Includes detailed prevention strategies, training requirements, and multiple reporting channels - ideal for larger organizations
• Industry-Specific Adaptations: Contains sector-specific scenarios and guidelines, particularly for hospitality, healthcare, or education sectors where client/patient interaction occurs
• International Corporate Policy: Combines Dutch legal requirements with global standards - perfect for multinational companies operating in the Netherlands
• Digital Workplace Focus: Addresses online harassment, remote work situations, and social media conduct - crucial for modern work environments

• HR Managers: Draft and maintain the Sexual Harassment Policy, coordinate training sessions, and oversee complaint procedures
• Legal Teams: Review policy content to ensure compliance with Dutch labor laws and the Working Conditions Act
• Company Directors: Approve and enforce the policy, demonstrating leadership commitment to workplace safety
• Line Managers: Implement policy guidelines, address complaints, and maintain confidentiality during investigations
• All Employees: Must understand, sign, and follow policy guidelines, including reporting procedures and expected behavior standards
• Works Councils: Review and provide input on policy content, representing employee interests under Dutch law

• Legal Framework Review: Familiarize yourself with Dutch Working Conditions Act requirements and equal treatment legislation
• Company Assessment: Document your organization's size, industry, and specific risk areas
• Reporting Structure: Map out clear complaint procedures and identify confidential contact persons
• Consultation Process: Gather input from Works Council and key stakeholders as required by Dutch law
• Documentation System: Set up secure record-keeping procedures for complaints and investigations
• Communication Plan: Prepare training materials and policy distribution methods in Dutch and English if needed
• Review Mechanism: Establish annual policy review dates and update procedures

• Clear Definitions: Precise descriptions of what constitutes sexual harassment under Dutch law
• Scope Statement: Coverage for all workplace relationships, including remote work situations
• Complaint Procedures: Step-by-step reporting process with multiple reporting channels
• Confidentiality Rules: Privacy protections for all parties involved in complaints
• Investigation Protocol: Detailed procedure for handling and investigating reports
• Anti-Retaliation Clause: Protection for complainants and witnesses
• Disciplinary Measures: Clear consequences for policy violations
• Training Requirements: Mandatory awareness programs aligned with Arbowet guidelines
• Review Process: Annual policy evaluation and update procedures

While both policies address workplace conduct, a Sexual Harassment Policy differs significantly from a Bullying and Harassment Policy in several key aspects under Dutch law. Let's explore these important distinctions:

• Scope of Behavior: Sexual Harassment Policies specifically target unwanted sexual conduct, while Bullying and Harassment Policies cover a broader range of intimidating behaviors like verbal abuse, social exclusion, and workplace bullying
• Legal Framework: Sexual Harassment Policies align with specific gender equality legislation and sexual discrimination laws, while Bullying Policies focus on general workplace safety under the Arbowet
• Investigation Procedures: Sexual harassment cases require specialized confidentiality measures and often involve gender-sensitive handling, unlike general bullying cases
• Support Mechanisms: Sexual Harassment Policies typically include specific provisions for counseling and medical support, while Bullying Policies focus more on mediation and behavioral intervention