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1. Company Letterhead and Date: Official company letterhead with complete contact information and date of issuance
2. Employee Information: Full name, employee ID, position held, department, and duration of employment
3. Confirmation of Employment Termination: Clear statement of employment termination date and nature of separation (resignation, retirement, etc.)
4. Clearance Statements: Confirmation of all departmental clearances including IT, finance, HR, and administrative clearances
5. Financial Settlement: Statement confirming all financial settlements including final salary, benefits, and any outstanding payments
6. Company Property: Confirmation of return of all company property including ID cards, equipment, and documents
7. Release Declaration: Formal statement releasing both parties from ongoing obligations except those specifically noted
8. Authentication: Signatures of authorized company representatives and company seal
1. Non-Compete Reminder: Include when the employee had signed a non-compete agreement to remind them of continuing obligations
2. Confidentiality Clause: Include for employees who had access to sensitive information or trade secrets
3. Project Handover Status: Include for employees who were managing specific projects or had key responsibilities
4. Benefits Continuation: Include if there are any benefits that continue post-employment
5. Reference Statement: Include if the company agrees to provide references for future employment
6. Outstanding Loans: Include if there are any company loans or financial obligations being settled
7. Training Bond Status: Include if the employee was under any training bond or professional development agreement
1. Schedule A: Departmental Clearance Form: Detailed checklist of clearances from all relevant departments
2. Schedule B: Asset Return Form: Itemized list of company property returned by the employee
3. Schedule C: Final Settlement Statement: Detailed breakdown of final payment including salary, benefits, and deductions
4. Appendix 1: Exit Interview Summary: Summary of exit interview if conducted and relevant to the release
5. Appendix 2: Handover Notes: Detailed handover notes for critical positions or projects
Employee
Effective Date
Termination Date
Final Settlement
Company Property
Confidential Information
Intellectual Property
Outstanding Obligations
Release
Clearance Certificate
Company Records
Final Dues
Non-Compete Obligations
Proprietary Information
Settlement Period
Authorized Representative
Exit Formalities
Corporate Documents
Benefits
Final Settlement
Clearance Confirmation
Property Return
Confidentiality
Non-Compete
Financial Settlement
Benefits Cessation
Documentation Return
Release and Discharge
Outstanding Obligations
Reference Provision
Dispute Resolution
Governing Law
Authorization
Intellectual Property
Non-Solicitation
Indemnification
Severability
Entire Agreement
Banking and Finance
Manufacturing
Oil and Gas
Technology
Telecommunications
Professional Services
Healthcare
Education
Retail
Construction
Mining
Agriculture
Transportation and Logistics
Media and Entertainment
Real Estate
Energy
Fast-Moving Consumer Goods (FMCG)
Hospitality
Human Resources
Legal
Finance
Administration
Operations
Information Technology
Facilities Management
Compliance
Risk Management
Internal Audit
Chief Executive Officer
Managing Director
Department Manager
Human Resources Manager
Finance Manager
Project Manager
Senior Executive
Technical Lead
Sales Manager
Operations Manager
Administrative Officer
Legal Counsel
Account Manager
Software Developer
Business Analyst
Marketing Executive
Research Scientist
Production Supervisor
Quality Control Officer
Customer Service Representative
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