The Company Release Letter is a crucial document in the Indian employment ecosystem, mandated by various labor laws and standard business practices. It serves as an official record of employment termination and is typically issued upon an employee's resignation or termination after all clearances are obtained. This document is essential for employees in India as it's commonly required for joining new organizations and serves as proof of proper employment closure. The letter must comply with Indian labor laws and typically includes employment details, clearance confirmations, and settlement status. It protects both employer and employee interests by documenting the formal conclusion of the employment relationship and confirming that all obligations have been met by both parties.
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1. Company Letterhead: Official company letterhead with company name, address, and contact details
2. Date and Reference Number: Current date and unique reference number for the letter
3. Employee Details: Full name, employee ID, designation, and department of the employee
4. Employment Period Confirmation: Specific dates of employment from joining to last working day
5. Role and Responsibilities: Brief description of the employee's last held position and key responsibilities
6. Clearance Confirmation: Statement confirming all company properties have been returned and clearances obtained
7. Full and Final Settlement: Confirmation that all dues have been settled between the company and employee
8. Conduct Statement: Statement about the employee's conduct and performance during their tenure
9. Authorization: Signature block with name and designation of the authorized signatory
1. Project Clearance: Specific mention of project-related clearances for employees involved in critical projects
2. Intellectual Property Declaration: Statement regarding IP rights and ownership for employees involved in research or development
3. Non-Compete Reminder: Reference to existing non-compete obligations, if applicable in the employment contract
4. Rehire Eligibility: Statement about eligibility for future employment with the organization
5. Special Achievements: Notable contributions or achievements during employment, particularly for long-serving employees
6. Reference Statement: Willingness to provide professional references, if applicable
1. Handover Checklist: Detailed list of company assets returned and pending items cleared
2. Dues Calculation Sheet: Breakdown of final settlement including salary, benefits, and deductions
3. Department Clearance Form: Signatures from various departments confirming no pending items
4. Exit Interview Summary: If required, summary of exit interview feedback and observations
Relevant legal definitions
Clauses
Employment Confirmation
Termination Date
Final Settlement
Clearance Declaration
Property Return
Confidentiality Obligations
Non-Compete Reminder
Reference Provision
Professional Conduct
Intellectual Property
Outstanding Obligations
Benefits Settlement
Documentation Handover
Future Employment
Authorization
Termination Date
Final Settlement
Clearance Declaration
Property Return
Confidentiality Obligations
Non-Compete Reminder
Reference Provision
Professional Conduct
Intellectual Property
Outstanding Obligations
Benefits Settlement
Documentation Handover
Future Employment
Authorization
Relevant Industries
Information Technology
Manufacturing
Financial Services
Healthcare
Retail
Education
Telecommunications
Construction
Hospitality
Professional Services
Media and Entertainment
Automotive
Pharmaceutical
Real Estate
Energy and Utilities
Relevant Teams
Human Resources
Legal
Compliance
Administration
Employee Relations
Corporate Services
Operations
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
HR Business Partner
HR Operations Manager
Compliance Officer
HR Administrator
Employee Relations Manager
HR Executive
Legal Manager
Department Manager
HR Coordinator
Office Manager
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