Non Disclosure Form For Employees Template for Malaysia

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Key Requirements PROMPT example:

Non Disclosure Form For Employees

"I need a Non Disclosure Form For Employees for my technology startup in Kuala Lumpur that specifically protects our AI algorithms and customer data, with strong provisions for remote working scenarios and cloud-based information access."

Document background
The Non Disclosure Form For Employees is a crucial legal document used in Malaysian business operations to protect confidential and proprietary information from unauthorized disclosure. This document is essential when onboarding new employees or updating agreements with existing staff who have access to sensitive company information. It ensures compliance with Malaysian legislation, including the Contracts Act 1950 and Personal Data Protection Act 2010, while providing robust protection for trade secrets, intellectual property, and business-critical information. The agreement is designed to create legally binding confidentiality obligations during employment and after termination, with specific provisions for handling, storing, and returning confidential information.
Suggested Sections

1. Parties: Identification of the employer company and the employee, including full legal names and addresses

2. Background: Context of the agreement, including the employee's role and reason for access to confidential information

3. Definitions: Clear definitions of key terms, especially 'Confidential Information', 'Trade Secrets', and 'Intellectual Property'

4. Scope of Confidential Information: Detailed description of what constitutes confidential information within the organization

5. Confidentiality Obligations: Core obligations of the employee regarding the handling and protection of confidential information

6. Permitted Uses and Disclosures: Circumstances under which confidential information may be used or disclosed

7. Security Measures: Specific measures the employee must take to protect confidential information

8. Duration of Obligations: Period during which confidentiality obligations remain in effect, including post-employment

9. Return of Confidential Information: Requirements for returning or destroying confidential information upon employment termination

10. Breach and Remedies: Consequences of breaching the agreement and available remedies

11. Governing Law: Specification of Malaysian law as the governing law and jurisdiction

Optional Sections

1. Non-Solicitation: Restrictions on soliciting other employees or customers, included when business relationships need additional protection

2. Non-Competition: Restrictions on competing activities, used when permitted under Malaysian law and necessary for business protection

3. Intellectual Property Rights: Additional provisions regarding IP created during employment, used when employee role involves creative or innovative work

4. Third Party Information: Specific obligations regarding information belonging to third parties, used when employee will handle customer or partner data

5. Data Protection Obligations: Specific provisions relating to personal data protection, included when employee handles personal data

6. Audit Rights: Company's right to audit employee's compliance, included for highly sensitive positions

7. Survival Clause: Specification of which provisions survive termination, included for enhanced post-employment protection

Suggested Schedules

1. Schedule 1 - Categories of Confidential Information: Detailed list of types and categories of confidential information covered

2. Schedule 2 - Security Procedures: Specific security protocols and procedures to be followed

3. Schedule 3 - Authorized Persons: List of persons or roles with whom confidential information may be shared

4. Appendix A - Acknowledgment Form: Form for employee to acknowledge receipt and understanding of confidential information

5. Appendix B - Information Return Form: Checklist and form for returning confidential information upon termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Professional Services

Research and Development

Telecommunications

Biotechnology

Education

Energy

Retail

Construction

Maritime

Aerospace

Automotive

Relevant Teams

Human Resources

Legal

Information Technology

Research and Development

Executive Leadership

Finance

Operations

Marketing

Sales

Customer Support

Product Development

Quality Assurance

Administration

Business Development

Engineering

Relevant Roles

Chief Executive Officer

Chief Technology Officer

Software Developer

Research Scientist

Financial Analyst

Human Resources Manager

Project Manager

Business Development Executive

Product Manager

Systems Administrator

Data Analyst

Marketing Manager

Operations Manager

Legal Counsel

Administrative Assistant

Sales Representative

Customer Service Representative

Technical Support Specialist

Quality Assurance Engineer

Research and Development Engineer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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