The Internship To Permanent Position Letter is a crucial document used when an organization decides to convert an intern into a full-time employee in Malaysia. This document serves multiple purposes: it formally acknowledges the successful completion of the internship period, outlines the terms and conditions of permanent employment, and ensures compliance with Malaysian employment laws, including the Employment Act 1955 and related regulations. The letter typically includes essential information such as the new position title, compensation package, benefits, working hours, and any probationary period requirements. It's particularly important as it marks the transition from a training relationship to a formal employer-employee relationship, requiring careful attention to legal compliance and clear communication of all terms and conditions.
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1. Letter Header: Company letterhead, date, and addressee details
2. Subject Line: Clear indication that this is an offer for conversion from internship to permanent position
3. Opening Paragraph: Confirmation of the successful completion of internship and intention to offer permanent position
4. Position Details: New job title, department, and reporting relationship
5. Start Date: Effective date of the permanent position
6. Compensation: Basic salary and mandatory benefits as per Malaysian law
7. Standard Benefits: EPF, SOCSO, annual leave, medical benefits as per company policy
8. Working Hours: Standard working hours and days as per Employment Act requirements
9. Probation Period: Length of probation period if applicable for the permanent position
10. Acceptance Terms: Instructions for accepting the offer and deadline for response
11. Closing: Congratulatory note and signature block
1. Performance Expectations: Specific KPIs or performance criteria for the new role, used when the position has defined metrics
2. Additional Benefits: Any non-standard benefits like stock options or special allowances, included for senior positions
3. Training Requirements: Any mandatory training or certification requirements for the new role, included when specific qualifications are needed
4. Travel Requirements: Details about expected travel, if the role involves business travel
5. Non-Compete Clause: Restrictions on working with competitors, included for technical or senior positions
6. Confidentiality Terms: Specific confidentiality requirements, included for roles handling sensitive information
1. Schedule A - Compensation Details: Detailed breakdown of salary components, allowances, and benefits
2. Schedule B - Job Description: Detailed description of roles, responsibilities, and expectations
3. Schedule C - Company Policies: Key company policies applicable to permanent employees
4. Appendix 1 - Benefits Summary: Comprehensive overview of all employee benefits and eligibility criteria
Relevant legal definitions
Company
Permanent Position
Effective Date
Basic Salary
Probationary Period
Working Hours
Reporting Manager
Benefits
Confidential Information
Employment Act
Identity Card
Previous Position
Work Location
Department
Standard Benefits
Employee Handbook
Company Policies
Performance Review
Notice Period
Intellectual Property
Permanent Position
Effective Date
Basic Salary
Probationary Period
Working Hours
Reporting Manager
Benefits
Confidential Information
Employment Act
Identity Card
Previous Position
Work Location
Department
Standard Benefits
Employee Handbook
Company Policies
Performance Review
Notice Period
Intellectual Property
Clauses
Relevant Industries
Technology
Banking and Finance
Manufacturing
Professional Services
Healthcare
Education
Retail
Telecommunications
Construction
Media and Entertainment
Hospitality
Energy and Utilities
Logistics and Supply Chain
Consumer Goods
Consulting
Relevant Teams
Human Resources
Legal
Finance
Information Technology
Marketing
Operations
Research and Development
Sales
Customer Service
Engineering
Product Development
Corporate Communications
Administrative Services
Quality Assurance
Relevant Roles
Graduate Trainee
Management Trainee
Junior Executive
Associate
Junior Developer
Research Assistant
Marketing Associate
Engineering Associate
Business Analyst
Junior Accountant
HR Coordinator
Operations Executive
Junior Designer
Sales Executive
Technical Support Specialist
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