The Consent Request Letter is a crucial document required under Malaysian data protection law, specifically the Personal Data Protection Act 2010 (PDPA). Organizations must obtain explicit consent before collecting, processing, or sharing personal data of individuals. This document should be used whenever an organization intends to collect personal data for commercial transactions or specific purposes outlined in the PDPA. The letter must clearly state the types of personal data being collected, the purposes for collection, any third-party disclosures, and the rights of the data subject. It should be written in clear, easily understandable language and may need to be provided in both English and Bahasa Malaysia depending on the circumstances. The Consent Request Letter serves as evidence of compliance with PDPA requirements and protects both the organization and the data subject's interests.
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1. Letter Header: Include organization's letterhead, date, reference number, and recipient's details
2. Purpose of Request: Clear explanation of why consent is being sought and what personal data will be collected
3. Data Collection Details: Specific types of personal data to be collected and processed
4. Processing Activities: Detailed explanation of how the personal data will be used
5. Data Protection Measures: Overview of security measures to protect the personal data
6. Data Subject Rights: Information about the individual's rights under PDPA
7. Consent Declaration: Clear statement for the individual to indicate their consent
8. Signature Block: Space for data subject's signature, date, and witness signature if required
1. Third Party Disclosure: Required when personal data will be shared with third parties
2. International Transfer: Required when data will be transferred outside Malaysia
3. Sensitive Personal Data: Additional declarations needed when collecting sensitive personal data as defined in PDPA
4. Parental Consent: Required when collecting data from individuals under 18 years
5. Marketing Consent: Optional section for obtaining separate consent for marketing purposes
6. Language Declaration: Required when the letter is bilingual (Bahasa Malaysia and English)
1. Schedule A - Types of Personal Data: Detailed list of all personal data types to be collected and processed
2. Schedule B - Third Party Recipients: List of third parties who will receive or process the personal data
3. Schedule C - Processing Purposes: Comprehensive list of all intended processing purposes
4. Appendix 1 - Data Subject Rights: Detailed explanation of rights under PDPA and how to exercise them
5. Appendix 2 - Privacy Policy: Organization's privacy policy or link to where it can be accessed
Relevant legal definitions
Personal Data
Sensitive Personal Data
Processing
Consent
Data Subject
Data Controller
Data Processor
Third Party
Commercial Transaction
Identity Card
Data Protection Notice
Privacy Policy
Transfer
Data Protection Principles
Processing Purpose
Security Measures
Disclosure
Collection
Storage
Retention Period
Data Subject Rights
Direct Marketing
Authorized Representative
Confidential Information
Cross-border Transfer
Sensitive Personal Data
Processing
Consent
Data Subject
Data Controller
Data Processor
Third Party
Commercial Transaction
Identity Card
Data Protection Notice
Privacy Policy
Transfer
Data Protection Principles
Processing Purpose
Security Measures
Disclosure
Collection
Storage
Retention Period
Data Subject Rights
Direct Marketing
Authorized Representative
Confidential Information
Cross-border Transfer
Clauses
Data Collection
Purpose of Processing
Consent Declaration
Data Subject Rights
Data Security
Confidentiality
Third Party Disclosure
International Transfer
Data Retention
Withdrawal of Consent
Marketing Communications
Privacy Notice
Data Access
Data Correction
Breach Notification
Governing Law
Legal Rights
Contact Information
Processing Activities
Data Protection Measures
Purpose of Processing
Consent Declaration
Data Subject Rights
Data Security
Confidentiality
Third Party Disclosure
International Transfer
Data Retention
Withdrawal of Consent
Marketing Communications
Privacy Notice
Data Access
Data Correction
Breach Notification
Governing Law
Legal Rights
Contact Information
Processing Activities
Data Protection Measures
Relevant Industries
Banking and Financial Services
Healthcare
Education
Retail
E-commerce
Technology
Telecommunications
Insurance
Human Resources
Professional Services
Real Estate
Hospitality
Manufacturing
Marketing and Advertising
Relevant Teams
Legal
Compliance
Risk Management
Information Security
Human Resources
Information Technology
Data Protection
Privacy
Customer Service
Operations
Marketing
Relevant Roles
Data Protection Officer
Privacy Officer
Legal Counsel
Compliance Manager
Risk Manager
Information Security Officer
HR Director
Operations Manager
Customer Service Manager
Marketing Director
IT Manager
Chief Information Officer
Chief Privacy Officer
Chief Compliance Officer
General Counsel
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