An Authorization Letter For Passport Claim is a crucial document in Malaysian administrative law that enables one person to authorize another to collect their passport from relevant authorities. This document becomes necessary when passport holders cannot personally collect their passports due to various circumstances such as being overseas, illness, or other commitments. The letter must comply with Malaysian legal requirements, particularly the Malaysian Passport Act 1966 and related regulations. It typically includes comprehensive identification details of both parties, specific authorization scope, validity period, and may require official verification depending on the circumstances. This document is widely used in both personal and corporate contexts, particularly when dealing with Malaysian immigration authorities.
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1. Date and Place: Current date and location where the letter is being executed
2. Authorizer's Details: Full name, IC number, passport number, and complete address of the person giving authorization
3. Authorized Person's Details: Full name, IC number, and complete address of the person being authorized to collect the passport
4. Purpose Statement: Clear statement of the purpose - authorization to collect passport from the specified authority
5. Scope of Authorization: Specific powers granted, including ability to sign necessary documents and collect the passport
6. Validity Period: Clear statement of how long the authorization is valid for
7. Declaration of Sound Mind: Statement that the authorizer is of sound mind and giving authorization freely
8. Signature Block: Space for authorizer's signature, name, and date
1. Special Instructions: Any specific instructions for passport collection or handling, used when there are particular requirements or conditions
2. Witness Details: Details and signatures of witnesses, required if the authorization needs additional verification or for international use
3. Emergency Contact: Additional contact information in case of issues, included when the authorized person might need backup contacts
4. Language Declaration: Statement that the authorizer understands the content if the letter is bilingual or if the authorizer's primary language isn't the letter's language
1. Copy of Authorizer's Identity Card: Certified true copy of the authorizer's Malaysian IC/passport for verification purposes
2. Copy of Authorized Person's Identity Card: Certified true copy of the authorized person's Malaysian IC for verification purposes
3. Passport Application Receipt: Copy of the passport application receipt or relevant reference documents if applicable
4. Relationship Proof: Documents proving relationship between authorizer and authorized person if required by authorities
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