Supplier Performance Evaluation Form for Malta

Supplier Performance Evaluation Form Template for Malta

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Supplier Performance Evaluation Form

"I need a Supplier Performance Evaluation Form for evaluating IT service providers in Malta, with specific focus on cybersecurity metrics and GDPR compliance, to be implemented by March 2025."

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What is a Supplier Performance Evaluation Form?

The Supplier Performance Evaluation Form is a critical business document used in Malta to assess and document supplier performance in accordance with local procurement regulations and EU directives. This document should be used regularly (typically quarterly or bi-annually) to evaluate suppliers against predetermined performance criteria. It includes comprehensive assessment areas covering quality, delivery, cost management, and service levels, along with proper documentation for audit trails. The form ensures compliance with Maltese commercial law and fair business practices while providing a structured approach to supplier relationship management. It serves as both a performance measurement tool and a legal record of supplier evaluation, supporting continuous improvement and risk management in supplier relationships.

What sections should be included in a Supplier Performance Evaluation Form?

1. Supplier Information: Basic details of the supplier including company name, registration number, contact details, and contract reference

2. Evaluation Period: Time period covered by this evaluation and frequency of assessment

3. Performance Criteria: Core evaluation metrics including quality, delivery, cost management, and service levels

4. Scoring System: Explanation of the rating scale and scoring methodology used in the evaluation

5. Quality Assessment: Evaluation of product/service quality, conformance to specifications, and quality control processes

6. Delivery Performance: Assessment of timeliness, accuracy of deliveries, and adherence to agreed schedules

7. Cost Management: Evaluation of pricing adherence, cost control, and transparency in billing

8. Communication & Service: Assessment of responsiveness, problem resolution, and general business relationship

9. Overall Rating: Final score calculation and performance category assignment

10. Recommendations: Specific actions for improvement and development areas

11. Approval Section: Signatures of evaluator, reviewer, and date of evaluation

What sections are optional to include in a Supplier Performance Evaluation Form?

1. Health and Safety Compliance: Include when supplier provides services or products with safety implications

2. Environmental Performance: Add when environmental impact is relevant to the supplied goods/services

3. Innovation and Continuous Improvement: Include for long-term strategic suppliers where innovation is key

4. Risk Assessment: Add for critical suppliers or high-value contracts

5. Compliance with Social Responsibility: Include when supplier must meet specific CSR requirements

6. Technical Capabilities Assessment: Add for technology or specialized service providers

7. Subcontractor Management: Include when supplier uses significant subcontractors

What schedules should be included in a Supplier Performance Evaluation Form?

1. Performance Metrics Detail: Detailed breakdown of all performance indicators and their calculation methods

2. Supporting Documentation Checklist: List of required documents and evidence to support the evaluation

3. Previous Evaluation Summary: Summary of past performance evaluations for trend analysis

4. Improvement Action Plan Template: Template for documenting specific improvement actions and timelines

5. KPI Definitions: Detailed definitions and measurement methods for each KPI

6. Scoring Guidelines: Detailed guidelines for scoring each evaluation criterion

7. Evaluation Meeting Minutes Template: Template for recording discussion points during evaluation meetings

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Retail

Construction

Healthcare

Information Technology

Financial Services

Telecommunications

Logistics and Supply Chain

Food and Beverage

Pharmaceutical

Energy

Professional Services

Public Sector

Education

Relevant Teams

Procurement

Supply Chain

Quality Assurance

Operations

Vendor Management

Compliance

Strategic Sourcing

Contract Management

Risk Management

Finance

Relevant Roles

Procurement Manager

Supply Chain Director

Quality Assurance Manager

Vendor Relations Coordinator

Operations Manager

Contract Administrator

Chief Procurement Officer

Purchasing Officer

Supplier Relationship Manager

Supply Chain Analyst

Quality Control Supervisor

Compliance Officer

Category Manager

Strategic Sourcing Manager

Materials Manager

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Simple Performance Review

A Maltese law-compliant performance review document for structured employee evaluation and development planning.

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What is a Supplier Performance Evaluation Form?

What sections should be included in a Supplier Performance Evaluation Form?

What sections are optional to include in a Supplier Performance Evaluation Form?

What schedules should be included in a Supplier Performance Evaluation Form?

Authors

Alex Denne

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