Supplier Performance Evaluation Form for the United Kingdom

Supplier Performance Evaluation Form Template for England and Wales

A Supplier Performance Evaluation Form is a standardized document used under English and Welsh law to assess and document the performance of suppliers against predetermined criteria and key performance indicators (KPIs). The form enables organizations to systematically evaluate supplier compliance, quality, delivery, cost management, and overall service levels while ensuring adherence to UK regulatory requirements and industry standards. It serves as both a performance measurement tool and a legal record of supplier assessment.

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What is a Supplier Performance Evaluation Form?

The Supplier Performance Evaluation Form is essential for organizations operating under English and Welsh jurisdiction who need to maintain consistent supplier quality and compliance. This document is typically implemented when organizations require formal assessment of their suppliers' performance, compliance with contractual obligations, and adherence to quality standards. The form includes comprehensive evaluation criteria covering areas such as delivery performance, quality metrics, cost management, and service levels. It helps organizations make informed decisions about supplier relationships while maintaining compliance with UK regulatory requirements and industry standards.

What sections should be included in a Supplier Performance Evaluation Form?

1. Supplier Information: Basic details including company name, registration number, contact details, and key business information

2. Evaluation Period: Specification of the timeframe covered by the evaluation and frequency of assessment

3. Performance Metrics: Detailed list of core KPIs, measurement criteria, and targets including quality, delivery, cost, and service levels

4. Scoring System: Comprehensive explanation of rating scale, scoring methodology, and performance thresholds

5. Overall Assessment: Summary of performance evaluation results, including strengths, weaknesses, and overall rating

What sections are optional to include in a Supplier Performance Evaluation Form?

1. Sustainability Assessment: Evaluation of environmental compliance, social responsibility, and sustainable practices

2. Innovation Metrics: Assessment of supplier's innovation initiatives, continuous improvement efforts, and technological advancement

3. Risk Assessment: Evaluation of supplier-related risks including financial stability, compliance, and business continuity

4. Compliance Review: Assessment of adherence to regulatory requirements, certifications, and industry standards

What schedules should be included in a Supplier Performance Evaluation Form?

1. Schedule A - Performance Data: Detailed metrics, measurements, and performance data over the evaluation period

2. Schedule B - Incident Reports: Documentation of any significant issues, breaches, or non-conformances

3. Schedule C - Improvement Plan Template: Standardized format for documenting required improvements and corrective actions

4. Schedule D - Supporting Evidence: Compilation of additional documentation, certificates, and evidence supporting the evaluation

5. Schedule E - KPI Definitions: Detailed definitions and calculation methodologies for all performance indicators

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions
Clauses
Industries

Sale of Goods Act 1979: Core legislation governing contracts for the sale of goods, defining terms about quality, fitness for purpose, and contract performance

Supply of Goods and Services Act 1982: Legislation setting out implied terms in contracts for services and mixed contracts for goods and services

Commercial Agents Regulations 1993: Regulations governing relationships with commercial agents, including performance evaluation and termination

UK General Data Protection Regulation: Post-Brexit data protection framework governing how supplier data must be collected, processed, and stored

Data Protection Act 2018: UK's implementation of data protection standards, complementing UK GDPR requirements

Competition Act 1998: Legislation preventing anti-competitive practices in supplier relationships and market operations

Enterprise Act 2002: Framework for fair trading and market competition, affecting supplier evaluation criteria

Public Contracts Regulations 2015: Rules governing public sector procurement and supplier evaluation processes

Environmental Protection Act 1990: Environmental standards that may need to be included in supplier evaluation criteria

Health and Safety at Work Act 1974: Fundamental health and safety requirements that suppliers must meet in their operations

Modern Slavery Act 2015: Requirements for ensuring suppliers comply with anti-slavery and human trafficking provisions

Bribery Act 2010: Anti-corruption legislation affecting supplier conduct and evaluation criteria

Equality Act 2010: Non-discrimination requirements that must be considered in supplier evaluation processes

ISO 9001: International quality management standard often used as a benchmark in supplier evaluation

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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