The Maternity Leave Letter to Employer is a crucial document in Malta's employment landscape, required when an employee needs to formally notify their employer of pregnancy and request maternity leave. This document is mandated under Maltese law, specifically the Protection of Maternity (Employment) Regulations, which guarantee 18 weeks of maternity leave. The letter should be submitted once pregnancy is confirmed and typically several months before the intended start of leave, allowing adequate time for workplace planning and arrangements. It serves multiple purposes: officially documenting the pregnancy notification, specifying leave dates, outlining handover arrangements, and establishing return-to-work expectations. The document also helps ensure compliance with Maltese employment law and facilitates the process for both employer and employee in managing maternity-related workplace arrangements.
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1. Personal Information and Date: Employee's full name, position, department, and employee ID if applicable, along with the current date
2. Recipient Details: Employer/HR manager's name, title, company name and address
3. Subject Line: Clear indication that this is a Maternity Leave Request/Notification
4. Expected Due Date: Statement of the expected date of childbirth, as confirmed by medical professional
5. Leave Period Request: Specific dates for the requested maternity leave period (18 weeks as per Maltese law), including intended start and end dates
6. Current Work Status: Information about current projects, responsibilities and proposed handover arrangements
7. Return to Work: Anticipated return to work date and any initial arrangements needed
8. Contact Information: How to reach the employee during the leave period
9. Closing: Professional closing, signature, and contact details
1. Special Health Considerations: Include if there are any pregnancy-related health issues requiring immediate workplace accommodations
2. Flexible Working Request: Include if requesting modified working arrangements before or after maternity leave
3. Extended Leave Request: Include if planning to request additional unpaid leave beyond the statutory period
4. Breastfeeding Arrangements: Include if planning to request breastfeeding facilities/breaks upon return to work
5. Training Coverage: Include if specific training arrangements need to be made for temporary replacement
1. Medical Certificate: Doctor's certificate confirming pregnancy and expected due date
2. Handover Document: Detailed list of ongoing projects and responsibilities to be handed over
3. Social Security Forms: Copies of any submitted social security benefit forms
4. Risk Assessment Request: If applicable, request for workplace risk assessment during pregnancy
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