The Employment Offer Letter is a crucial document in the hiring process under Maltese law, serving as the formal written offer of employment from an employer to a prospective employee. It must comply with the Employment and Industrial Relations Act (EIRA) and related regulations, including the Information to Employees Regulations (S.L. 452.83). This document is typically used after verbal agreement on key terms but before the commencement of employment, providing essential information about the position, compensation, benefits, and working conditions. While less detailed than a full employment contract, the Employment Offer Letter must still include all mandatory information required by Maltese law and serves as a binding document once accepted by the prospective employee.

1. Company Letterhead and Date: Company's official letterhead with logo, address, and date of the letter

2. Recipient Address: Full name and address of the prospective employee

3. Salutation: Personal greeting to the candidate

4. Opening Paragraph: Formal job offer and expression of enthusiasm about the candidate joining the company

5. Position and Reporting Line: Job title, department, and reporting relationship

6. Start Date and Location: Proposed start date and primary work location

7. Employment Status: Whether the position is permanent or fixed-term, full-time or part-time

8. Probation Period: Duration and terms of the probationary period

9. Compensation: Base salary, payment frequency, and method of payment

10. Working Hours: Standard working hours, days, and flexibility arrangements

11. Leave Entitlements: Annual leave, sick leave, and other statutory leave entitlements

12. Benefits: Overview of company benefits package

13. Notice Period: Required notice period for termination by either party

14. Acceptance Instructions: How to accept the offer and by what deadline

15. Closing: Signature block and welcome statement