The Employment Confirmation Letter is a crucial document in the Maltese employment framework, typically issued either after the successful completion of a probationary period or when converting a fixed-term contract to permanent employment. It serves as an official record that complies with Malta's Employment and Industrial Relations Act (EIRA) and related employment regulations. This document confirms the permanent status of employment while reiterating or updating key employment terms such as position, salary, working hours, and benefits. The letter provides legal certainty and clarity for both parties and is often required for various administrative purposes, including bank loans or residency permits for foreign workers. It should align with the original employment contract while reflecting any changes or improvements in terms that may have occurred since the initial employment.

1. Company Letterhead: Official company letterhead including company name, registration number, and registered address

2. Date and Reference: Current date and any internal reference numbers

3. Employee Details: Full name and address of the employee

4. Confirmation Statement: Clear statement confirming the employment and its permanency

5. Position and Department: Job title, role, and department details

6. Employment Start Date: Confirmation of when the employment began

7. Salary Information: Confirmation of current salary, payment frequency, and method

8. Working Hours: Standard working hours and days

9. Leave Entitlement: Annual leave and public holiday entitlements

10. Notice Period: Required notice period for termination

11. Closing Statement: Congratulatory note and welcome to permanent employment

12. Signatures: Space for employer signature and employee acknowledgment