The Employee Reference Letter From Employer is a crucial document in the Maltese employment landscape, used when employees transition between jobs or need to verify their employment history. This document type must comply with Malta's Employment and Industrial Relations Act and Data Protection Act, requiring careful consideration of privacy rights and data protection principles. The letter typically includes verified information about employment dates, positions held, key responsibilities, and general performance assessment. It serves as a formal communication tool between current and prospective employers, providing objective information while avoiding potential legal issues related to defamation or discrimination. The document should be drafted with consideration of Malta's specific legal requirements regarding employment documentation and data protection, particularly in handling personal information and performance assessments.
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1. Letter Header: Company letterhead including full business details, date, and reference number if applicable
2. Addressee Details: To whom it may concern or specific recipient details if known
3. Employee Identification: Full name of employee and their identification details (e.g., ID number if required)
4. Employment Period: Confirmation of employment dates (start and end dates)
5. Position Details: Job title(s) held and brief description of main responsibilities
6. Performance Statement: Brief, factual statement about the employee's general performance and reliability
7. Reason for Leaving: Brief statement of how the employment ended (e.g., resignation, end of contract)
8. Closing Statement: Standard closing with contact details for further information
9. Signature Block: Name, position, and signature of the authorized person writing the reference
1. Salary Information: Include only if specifically requested and with employee's consent
2. Specific Achievements: Notable projects or achievements, included when particularly relevant to the employee's future role
3. Skills Assessment: Detailed evaluation of specific skills, included when requested by the prospective employer
4. Attendance Record: Information about attendance and punctuality, included if specifically requested
5. Character Reference: Personal qualities and team fit, included for more comprehensive references
6. Future Employment Statement: Statement about eligibility for future re-employment, included if company policy allows
1. Performance Evaluation Summary: If requested and permitted, a summarized version of recent performance reviews
2. Training Certificates: Copies of relevant training or qualification certificates obtained during employment
3. Project Portfolio: List of major projects worked on, if relevant to the industry and future employment
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