The Simple Job Reference Letter is a fundamental document in Malta's employment landscape, typically issued when an employee leaves their position and requires formal documentation of their employment history. This document, governed by Maltese employment law and EU regulations, particularly the GDPR, serves as an official record of employment that can be presented to future employers or other relevant parties. The letter should include basic employment details while avoiding discriminatory language or unauthorized personal information. It's a crucial tool for professional mobility in Malta's job market, providing a standardized way for employers to confirm past employment while maintaining legal compliance. The document's format and content are influenced by both local business practices and legal requirements, making it a vital component in Malta's employment documentation system.
Simple Job Reference Letter for Malta
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Key Requirements PROMPT example:
Simple Job Reference Letter
"I need a Simple Job Reference Letter for my former software developer who worked in our Malta office from March 2025 to December 2025, focusing on their technical skills and project contributions."
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1. Letter Header: Company letterhead including full business details, date, and reference number if applicable
2. Addressee Details: Full name and address of the recipient or 'To Whom It May Concern'
3. Employment Verification: Basic confirmation of employment including job title, employment dates, and nature of employment (full-time/part-time)
4. Role Description: Brief overview of the employee's main responsibilities and position within the organization
5. Closing Statement: Standard closing with contact information for further queries
6. Signature Block: Name, position, and signature of the authorized person writing the reference
1. Performance Assessment: Brief evaluation of the employee's performance, used when specifically requested and with employee's consent
2. Reason for Leaving: Statement about why the employment ended, only included when relevant and with agreement from both parties
3. Skills and Achievements: Specific mention of notable achievements or specialized skills, included when particularly relevant to the employee's future prospects
4. Attendance Record: Information about reliability and attendance, only included if specifically requested and was satisfactory
5. Recommendation Statement: Direct recommendation for future employment, optional based on company policy and willingness to provide
1. Consent Form: Attached copy of employee's signed consent for sharing specific information (required under GDPR if sharing detailed personal data)
2. Position Description: Optional detailed description of the role and responsibilities, attached if the position was complex or requires elaboration
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Relevant Industries
Financial Services
Technology
Healthcare
Manufacturing
Retail
Tourism and Hospitality
Professional Services
Education
Construction
Transportation and Logistics
Public Sector
Telecommunications
Relevant Teams
Human Resources
Management
Administration
Operations
Executive Office
Legal
Corporate Services
Relevant Roles
Human Resources Manager
HR Director
Department Manager
Line Manager
Operations Director
Managing Director
HR Administrator
HR Officer
Office Manager
Executive Assistant
Company Secretary
Chief Executive Officer
HR Business Partner
General Manager
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