The Data Protection Notice is a mandatory document required under both EU GDPR and Maltese data protection law, serving as a primary tool for transparency in personal data processing activities. It must be provided to data subjects when collecting their personal data, whether directly or indirectly. The notice needs to comply with Articles 13 and 14 of the GDPR, as well as the Maltese Data Protection Act 2018 and relevant subsidiary legislation. It should be written in clear, plain language and contain all mandatory information about data processing activities, data subject rights, and contact details for the data controller and Data Protection Officer (if applicable). This document is particularly crucial in Malta's business environment, where many international companies process data under both EU and Maltese jurisdiction.
Data Protection Notice for Malta
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Key Requirements PROMPT example:
Data Protection Notice
"I need a Data Protection Notice for my e-commerce business launching in March 2025, which will process customer data across the EU and transfer data to the US, including provisions for marketing communications and cookie tracking."
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1. Introduction: Identifies the data controller and provides basic information about the purpose of the notice
2. Contact Details: Contact information for the data controller and Data Protection Officer (if applicable)
3. Types of Personal Data Collected: Detailed list of personal data categories that are collected and processed
4. Purposes of Processing: Explanation of why the personal data is collected and how it will be used
5. Legal Basis for Processing: Description of the legal grounds under GDPR for processing personal data
6. Data Sharing and Recipients: Information about third parties with whom data may be shared
7. Data Retention: How long personal data will be kept and criteria for determining retention periods
8. Data Subject Rights: Explanation of individual rights under GDPR including access, rectification, erasure, etc.
9. Data Security: Overview of measures taken to protect personal data
10. Complaints Procedure: How to make a complaint and contact details for the Malta Data Protection Commissioner
1. International Transfers: Required only if personal data is transferred outside the EU/EEA
2. Automated Decision Making: Required only if automated decision-making or profiling is used
3. Cookies Policy: Required if the notice covers website/online services using cookies
4. Children's Privacy: Required if services may be used by or data collected from children
5. Employment Data: Required if the notice covers employee data processing
6. CCTV Monitoring: Required if video surveillance is used on premises
7. Direct Marketing: Required if personal data is used for direct marketing purposes
1. Types of Personal Data: Detailed breakdown of all personal data categories collected and processed
2. Processing Activities Register: Detailed list of processing activities and their purposes
3. Third Party Recipients: List of specific third parties with whom data is shared and the purposes
4. Technical and Organizational Measures: Detailed description of security measures implemented
5. Cookie List: If applicable, detailed list of cookies used and their purposes
Authors
Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Consent
Special Categories of Personal Data
Data Protection Officer (DPO)
Information and Data Protection Commissioner
Supervisory Authority
Third Party
Recipient
Filing System
Profiling
Pseudonymisation
Cross-border Processing
Biometric Data
Data Breach
Legitimate Interest
Data Minimization
Privacy Notice
Data Protection Impact Assessment
Transfer
Automated Decision Making
Cookies
Log Files
IP Address
Direct Marketing
Encryption
Data Retention Period
Joint Controller
Child/Minor
Vital Interests
Public Interest
Legal Obligation
Processing
Data Subject
Data Controller
Data Processor
Consent
Special Categories of Personal Data
Data Protection Officer (DPO)
Information and Data Protection Commissioner
Supervisory Authority
Third Party
Recipient
Filing System
Profiling
Pseudonymisation
Cross-border Processing
Biometric Data
Data Breach
Legitimate Interest
Data Minimization
Privacy Notice
Data Protection Impact Assessment
Transfer
Automated Decision Making
Cookies
Log Files
IP Address
Direct Marketing
Encryption
Data Retention Period
Joint Controller
Child/Minor
Vital Interests
Public Interest
Legal Obligation
Clauses
Identity and Contact Details
Data Protection Officer Details
Data Collection
Purpose Limitation
Legal Basis
Legitimate Interests
Data Recipients
International Transfers
Retention Period
Data Subject Rights
Right to Withdraw Consent
Right to Lodge Complaint
Statutory or Contractual Requirement
Automated Decision Making
Further Processing
Data Security
Third Party Data Sharing
Data Protection Principles
Special Categories Processing
Cookies and Tracking
Direct Marketing
Children's Privacy
CCTV Monitoring
Employee Data Processing
Data Breach Notification
Changes to Notice
Jurisdiction and Governing Law
Data Protection Officer Details
Data Collection
Purpose Limitation
Legal Basis
Legitimate Interests
Data Recipients
International Transfers
Retention Period
Data Subject Rights
Right to Withdraw Consent
Right to Lodge Complaint
Statutory or Contractual Requirement
Automated Decision Making
Further Processing
Data Security
Third Party Data Sharing
Data Protection Principles
Special Categories Processing
Cookies and Tracking
Direct Marketing
Children's Privacy
CCTV Monitoring
Employee Data Processing
Data Breach Notification
Changes to Notice
Jurisdiction and Governing Law
Relevant Industries
Financial Services
Healthcare
Retail
Technology
Education
Professional Services
Manufacturing
Hospitality
E-commerce
Telecommunications
Insurance
Real Estate
Gaming
Transportation
Non-profit Organizations
Relevant Teams
Legal
Compliance
Data Protection
Information Security
Risk Management
Human Resources
Information Technology
Operations
Privacy
Relevant Roles
Data Protection Officer
Privacy Officer
Legal Counsel
Compliance Manager
Information Security Manager
Risk Manager
HR Director
IT Manager
Operations Manager
Chief Privacy Officer
Chief Legal Officer
Chief Compliance Officer
Chief Information Security Officer
Chief Technology Officer
General Counsel
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