The Termination Due To Unauthorised Absence document is a crucial HR instrument used when an employee has been absent from work without proper authorization or communication. This document is particularly relevant in the Indian jurisdiction, where employment termination must follow specific legal procedures and documentation requirements. It should be used when an employee has exceeded the permitted absence duration or failed to respond to previous communications regarding their absence. The document typically includes detailed information about the unauthorized absence period, references to previous warnings or show cause notices, relevant company policy violations, and termination terms. It must comply with various Indian labor laws, including the Industrial Employment (Standing Orders) Act and state-specific regulations, while ensuring proper documentation of the termination process.
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1. Employee and Company Details: Full name and designation of employee, employee ID, department, and complete company details
2. Subject Line: Clear indication that this is a termination letter due to unauthorized absence
3. Reference to Absence Period: Specific dates and duration of unauthorized absence
4. Previous Communications: Reference to show cause notices, warnings, or attempts to contact the employee
5. Policy Violations: Specific company policies and standing orders violated by the unauthorized absence
6. Termination Statement: Clear statement of employment termination with effective date
7. Final Settlement: Information about final dues, settlement process, and timeline
8. Company Property: Instructions for returning company property and assets
9. Authentication: Signature block with name and designation of authorized signatory
1. Gratuity Details: Include if employee is eligible for gratuity payment based on tenure
2. Notice Period Waiver: Include if company is waiving notice period requirements
3. Legal References: Include specific references to relevant labor laws when terminating senior employees or in high-risk situations
4. Appeal Process: Include information about grievance procedure if required by company policy or applicable law
5. Non-Compete Reminder: Include if employee was subject to non-compete or confidentiality agreements
1. Attendance Record: Detailed record of unauthorized absence dates and previous attendance patterns
2. Communication Log: Chronological record of all attempts to contact the employee and warnings issued
3. Settlement Calculation: Detailed breakdown of final settlement amount including pending salary, leave encashment, and deductions
4. Company Property List: Itemized list of company assets to be returned by the employee
Relevant legal definitions
Company
Employee
Unauthorized Absence
Standing Orders
Notice Period
Effective Date
Final Settlement
Company Property
Confidential Information
Show Cause Notice
Gross Misconduct
Leave Policy
Employment Agreement
Full and Final Settlement
Joining Date
Last Working Day
Reporting Manager
HR Representative
Company Premises
Exit Formalities
Employee
Unauthorized Absence
Standing Orders
Notice Period
Effective Date
Final Settlement
Company Property
Confidential Information
Show Cause Notice
Gross Misconduct
Leave Policy
Employment Agreement
Full and Final Settlement
Joining Date
Last Working Day
Reporting Manager
HR Representative
Company Premises
Exit Formalities
Clauses
Termination Notice
Unauthorized Absence Details
Previous Communications
Company Policy Violation
Final Settlement Terms
Return of Company Property
Confidentiality Obligations
Non-Compete Obligations
Full and Final Settlement
No-Due Certification
Exit Formalities
Legal Compliance
Governing Law
Acknowledgment
Appeal Rights
Post-Employment Obligations
Reference Policy
Settlement Calculation
Benefits Termination
Outstanding Dues
Unauthorized Absence Details
Previous Communications
Company Policy Violation
Final Settlement Terms
Return of Company Property
Confidentiality Obligations
Non-Compete Obligations
Full and Final Settlement
No-Due Certification
Exit Formalities
Legal Compliance
Governing Law
Acknowledgment
Appeal Rights
Post-Employment Obligations
Reference Policy
Settlement Calculation
Benefits Termination
Outstanding Dues
Relevant Industries
Manufacturing
Information Technology
Retail
Healthcare
Banking and Financial Services
Construction
Education
Hospitality
Telecommunications
Professional Services
Logistics and Transportation
Real Estate
Consumer Goods
Energy and Utilities
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Operations
Administration
Relevant Roles
HR Manager
HR Director
Legal Counsel
Department Manager
HR Business Partner
Employee Relations Manager
HR Operations Manager
Compliance Officer
HR Administrator
Personnel Manager
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