Supplier Release Form for India

Supplier Release Form Template for India

A comprehensive legal document governed by Indian law that facilitates the formal release of claims, obligations, or liabilities between a supplier and a company. This document serves as a binding agreement where the supplier waives specific rights or claims against the company in exchange for defined consideration. The document incorporates essential elements required under the Indian Contract Act, 1872, including clear identification of parties, valid consideration, and mutual agreement to the terms. It provides legal finality to supplier relationships while protecting both parties' interests through clear documentation of the release terms and conditions.

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What is a Supplier Release Form?

The Supplier Release Form is a critical legal instrument used in Indian business contexts to formally conclude supplier relationships or resolve supplier-related disputes. This document is typically employed when terminating supplier contracts, settling disputes, or closing out project-specific supplier engagements. The form encompasses detailed provisions for the release of claims, warranties about undisclosed claims, and consideration details, all structured in compliance with Indian contract law. Companies utilize this document to obtain legal certainty and protection against future claims while ensuring suppliers receive agreed-upon consideration. The document's importance is particularly highlighted in scenarios involving significant supplier relationships, dispute resolutions, or project completions where formal closure is essential for risk management and accounting purposes.

What sections should be included in a Supplier Release Form?

1. Parties: Identification of the supplier and the company, including full legal names, registration details, and addresses

2. Background: Brief context of the supplier relationship and circumstances leading to the release

3. Definitions: Key terms used in the release form, including 'Claims', 'Released Matters', and 'Effective Date'

4. Consideration: Details of the consideration being provided in exchange for the release

5. Release and Discharge: Comprehensive description of claims being released and extent of the discharge

6. Representations and Warranties: Supplier's confirmations regarding authority to enter into release, understanding of terms, and absence of undisclosed claims

7. Governing Law and Jurisdiction: Specification of Indian law as governing law and jurisdiction for disputes

What sections are optional to include in a Supplier Release Form?

1. Non-Revocation Period: Optional cooling-off period during which the release cannot be revoked - useful for high-value releases or complex disputes

2. Confidentiality: Terms regarding confidentiality of the release and its terms - relevant when the release involves sensitive commercial information

3. Tax Implications: Clarification of tax responsibilities - important when the release involves significant monetary consideration

4. Future Cooperation: Terms regarding any ongoing obligations or future cooperation - relevant when parties may need to interact post-release

5. Non-Admission: Statement that the release does not constitute admission of liability - useful in dispute resolution scenarios

6. Severability: Provision for severability of invalid terms - important for complex releases with multiple components

What schedules should be included in a Supplier Release Form?

1. Schedule 1 - Released Claims: Detailed list of specific claims, disputes, or matters being released

2. Schedule 2 - Payment Details: Details of any financial consideration, including payment terms and methods

3. Schedule 3 - Related Agreements: List of relevant agreements or contracts affected by the release

4. Appendix A - Supporting Documents: Copies of relevant supporting documentation referenced in the release

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Genie AI

Document Type

Liability Waiver

Cost

Free to use
Relevant Industries

Manufacturing

Retail

Information Technology

Construction

Automotive

Healthcare

Electronics

Fast-Moving Consumer Goods

Telecommunications

Industrial Equipment

Logistics and Supply Chain

Pharmaceuticals

Relevant Teams

Procurement

Legal

Finance

Supply Chain

Operations

Risk Management

Vendor Management

Commercial

Compliance

Project Management

Relevant Roles

Procurement Manager

Supply Chain Director

Legal Counsel

Contract Manager

Chief Financial Officer

Vendor Relations Manager

Risk Manager

Operations Director

Project Manager

Commercial Director

Compliance Officer

Finance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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