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1. Sender's Details: Full name and current address of the tenant giving notice
2. Date: The date when the notice is being issued
3. Recipient's Details: Landlord's full name and address
4. Subject Line: Clear indication that this is a notice to vacate premises
5. Property Reference: Complete address of the rental property being vacated
6. Notice Declaration: Formal statement declaring the intention to vacate with specific move-out date
7. Current Lease Reference: Reference to the existing lease agreement including its date
8. Compliance Statement: Statement confirming compliance with the required notice period as per lease terms
9. Property Inspection Request: Request for final property inspection and return of security deposit
10. Forwarding Address: New address for future correspondence and deposit return
11. Closing: Professional closing with signature block
1. Reason for Vacation: Include when there's a specific reason that might be relevant to the landlord or required by lease terms
2. Maintenance Records: Include when there are specific maintenance issues to document or ongoing repairs
3. Utility Transfer: Include when there are specific arrangements needed for utility transfers
4. Early Termination Details: Include when the notice is being given before the lease end date
5. Special Arrangements: Include when requesting specific move-out arrangements or scheduling needs
1. Existing Lease Agreement Copy: Attachment of the current lease agreement for reference
2. Property Condition Photos: Current dated photos of the property condition (if relevant)
3. Pending Maintenance Records: Documentation of any pending maintenance issues or repairs
4. Rent Payment History: Proof of rent payments up to date (if relevant)
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