Job Confirmation Mail Template for Ireland

The Job Confirmation Mail is a critical document in the Irish employment process, typically issued after verbal acceptance of a job offer and before the employee's start date. It serves multiple purposes: legally documenting the employment relationship, confirming key terms and conditions, and welcoming the new employee to the organization. The document must comply with Irish employment legislation, particularly the Terms of Employment (Information) Acts 1994-2014, which requires specific information to be provided to employees in writing. While not as detailed as a full employment contract, a Job Confirmation Mail provides essential information about the employment relationship and sets the foundation for the formal documentation that follows.

1. Company Letterhead: Official company letterhead including company name, address, and contact details

2. Date: Date of the job confirmation mail

3. Employee Details: Full name and address of the employee

4. Subject Line: Clear subject line indicating job offer confirmation

5. Opening Statement: Formal confirmation of the job offer and expression of welcome

6. Position Details: Job title, department, and reporting relationship

7. Start Date: Confirmed date of employment commencement

8. Employment Terms: Key terms including whether permanent/temporary, full-time/part-time

9. Compensation: Salary details, payment frequency, and method

10. Working Hours: Standard working hours, days, and location

11. Benefits Summary: Brief overview of key benefits

12. Next Steps: Information about onboarding process and any required documentation

13. Closing: Formal closing with contact details for questions

14. Signature: Name and title of the authorized company representative