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Notice Of Suspension Letter

Notice Of Suspension Letter Template for Indonesia

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Key Requirements PROMPT example:

Notice Of Suspension Letter

"I need a Notice of Suspension Letter for an IT manager who is being suspended with pay from January 15, 2025, pending an investigation into alleged data security breaches; the letter should include details about restricted system access during the suspension period."

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Document background
The Notice of Suspension Letter is a crucial document in Indonesian employment practice, used when an employer needs to temporarily remove an employee from their duties while maintaining the employment relationship. This document type is specifically regulated under Indonesian labor law, particularly Law No. 13 of 2003 on Manpower and related regulations. The letter is typically issued in situations requiring investigation of workplace incidents, serious policy violations, or other circumstances where temporary removal from duties is necessary. It must clearly outline the suspension's duration, terms, and conditions, including any provisions regarding salary and benefits during the suspension period. The Notice of Suspension Letter serves as both a legal record and formal communication tool, protecting both employer and employee interests by clearly documenting the suspension terms and ensuring compliance with Indonesian employment regulations.
Suggested Sections

1. Letter Header and Date: Company letterhead, reference number, date, and formal letter formatting

2. Recipient Details: Employee's full name, employee ID, position, and department

3. Subject Line: Clear indication that this is a Notice of Suspension

4. Grounds for Suspension: Clear statement of the reason(s) for suspension, referring to specific incidents or circumstances

5. Duration of Suspension: Specific start date and end date or conditions for the suspension period

6. Terms of Suspension: Clear outline of what the suspension means in terms of work duties and access to company premises/resources

7. Rights and Obligations: Statement of employee's rights and obligations during the suspension period, including any salary/benefits arrangements

8. Contact Information: Details of whom the employee should contact for queries during suspension

9. Signature Block: Authorized signatory details, including name, position, and company stamp

Optional Sections

1. Investigation Reference: Include when suspension is related to an ongoing investigation, detailing the nature of investigation without compromising its integrity

2. Appeal Process: Include when company policy or applicable regulations provide for an appeal process against the suspension

3. Return to Work Conditions: Include when there are specific conditions or requirements that must be met before the employee can return to work

4. Confidentiality Requirements: Include when there are specific confidentiality obligations during the suspension period

5. Union Representative Notice: Include when the employee is a union member and union notification is required

Suggested Schedules

1. Summary of Allegations: Detailed list of incidents or allegations leading to suspension, if applicable

2. Company Policies Reference: Relevant excerpts from company policies or regulations supporting the suspension

3. Benefits Status Summary: Detailed breakdown of benefits status during suspension period

4. Acknowledgment Form: Form for employee to acknowledge receipt of the suspension notice

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Financial Services

Technology

Retail

Healthcare

Construction

Education

Mining

Transportation

Hospitality

Professional Services

Telecommunications

Energy

Agriculture

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Industrial Relations

Corporate Governance

Administration

Labor Relations

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Employee Relations Manager

HR Business Partner

Compliance Officer

Department Head

Line Manager

Senior HR Executive

Legal Manager

Industrial Relations Manager

HR Operations Manager

Human Resources Administrator

Labor Relations Specialist

Industries
Law No. 13 of 2003 on Manpower (UU Ketenagakerjaan): The primary employment law in Indonesia that provides the fundamental framework for employment relationships, including provisions on suspension of workers and their rights during suspension
Law No. 2 of 2004 on Industrial Relations Dispute Settlement: Governs the procedures for handling employment disputes, including those arising from suspension cases, and outlines the legal remedies available to both employers and employees
Minister of Manpower and Transmigration Regulation No. 19 of 2012: Provides specific guidelines on outsourcing and employment relationships, which may be relevant if the suspended employee is an outsourced worker
Government Regulation No. 35 of 2021: Implementing regulation for fixed-term employment, outsourcing, working hours, employment termination, and includes provisions relevant to temporary suspension of employment
Civil Code (KUHPerdata): Contains general provisions on contracts and agreements that may be applicable to the employment relationship and suspension notice requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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